Account Executive

JOB DESCRIPTION – ACCOUNTS EXECUTIVE

Department: Finance & Accounts
Designation: Accounts Executive
Reporting To: Accounts Manager / Finance Head
Location: Delhi / As per company requirement
Experience: 2–5 Years
Employment Type: Full-Time

Job Purpose

The Accounts Executive will be responsible for day-to-day accounting operations, maintaining accurate financial records, processing invoices and payments, reconciliation of accounts, statutory compliance support, and coordination with internal departments, customers, vendors, and auditors.

Key Responsibilities1. Day-to-Day Accounting

• Maintain accurate and up-to-date accounting records in Tally / ERP / accounting software.
• Record purchase, sales, receipt, payment, journal and expense entries.
• Maintain proper documentation and supporting documents for all accounting transactions.
• Ensure timely posting and verification of accounting entries.
• Maintain cash and bank transactions.

2. Accounts Receivable

• Prepare and process customer invoices based on approved work orders, POs, measurements and supporting documents.
• Maintain customer-wise outstanding and receivable statements.
• Follow up with customers for pending payments and coordinate with the commercial/project team.
• Prepare regular receivables and ageing reports.
• Reconcile customer ledgers and resolve discrepancies.

3. Accounts Payable

• Verify vendor invoices against POs, GRNs, delivery documents and approvals.
• Process vendor bills and maintain vendor-wise outstanding statements.
• Reconcile vendor ledgers and resolve discrepancies.
• Coordinate with purchase and project teams regarding pending bills and documentation.

4. Bank & Ledger Reconciliation

• Perform regular bank reconciliation.
• Reconcile customer and vendor ledgers.
• Identify and resolve unmatched entries, TDS differences, debit/credit notes and other discrepancies.
• Maintain accurate balance confirmations.

5. GST & TDS

• Assist in preparation and filing of GST returns, TDS returns and other statutory requirements.
• Verify GST input/output transactions and identify mismatches.
• Ensure proper accounting of TDS deductions and certificates.
• Coordinate with consultants/auditors for statutory compliance and documentation.

6. Project & Commercial Accounting

• Maintain project-wise accounting and expense records.
• Track PO value, billing, collections, retention, advances, TDS and outstanding amounts.
• Coordinate with project and commercial teams for timely billing.
• Verify supporting documents required for customer billing.
• Prepare project-wise receivable and billing status reports.

7. MIS & Reporting

• Prepare periodic reports such as:
• Customer outstanding / ageing
• Vendor outstanding
• Billing status
• Collection status
• Bank reconciliation
• GST/TDS reports
• Project-wise revenue and expenses
• Support management in preparation of monthly MIS and financial reports.

8. Audit & Documentation

• Maintain proper records for internal, statutory and tax audits.
• Provide required documents and schedules to auditors.
• Ensure proper filing and preservation of invoices, vouchers, ledgers and statutory records.

Pay: ₹10,000.00 - ₹31,000.00 per month

Work Location: In person