Account Executive

Key Responsibilities

Bookkeeping & Day-to-Day Accounting

• Record all financial transactions accurately and on time in Tally sales, purchases, expenses, journal entries, contra entries, and bank/cash transactions.
• Maintain general ledger, vendor ledger, customer ledger, and employee ledger with regular review and clean-up.
• Manage petty cash, employee reimbursements, and travel expense settlements as per Company policy.
• Maintain organized physical and digital records of vouchers, invoices, bills, and supporting documents.

Accounts Payable & Receivable

• Process vendor invoices verify against POs / GRNs / agreements, apply correct GST and TDS, and ensure timely payment cycles.
• Raise customer/client invoices accurately, with applicable GST, and share with clients along with supporting documents.
• Follow up with clients on outstanding receivables; track ageing and escalate to the F&A Manager as needed.
• Reconcile vendor and customer ledgers periodically and issue/obtain confirmations.

Bank, Cash & Reconciliations

• Carry out daily / weekly/monthly bank reconciliations for all bank accounts and credit cards.
• Support cash-flow tracking and prepare daily fund-position reports for the F&A Manager.

Statutory Compliance Support

• Support GST compliance preparation of GSTR-1, GSTR-3B, and GSTR-2B reconciliation; coordinate with the F&A Manager/consultants for timely filing under the CGST / SGST / IGST Acts, 2017.
• Support TDS compliance — deduction at the correct rate, timely deposit, generation of Form 16A, and assistance with quarterly e-TDS returns (Forms 24Q, 26Q, 27Q) under the Income Tax Act, 1961.
• Support EPF, ESI, Professional Tax (where applicable), and Labour Welfare Fund inputs and challan generation under the EPF & MP Act, 1952; ESI Act, 1948; and applicable state laws.
• Support advance tax workings, income-tax computations, and ROC / MCA documentation under the Companies Act, 2013, in coordination with the F&A Manager and statutory auditors.

Payroll, MIS & Closing Support

• Support month-end and year-end closing activities — provisioning, prepaid / accruals, depreciation entries, and ledger scrutiny.
• Prepare routine MIS — receivables ageing, payables ageing, expense trackers, and other reports as required.
• Support statutory, internal, tax, and GST audits with required schedules, vouchers, and reconciliations; respond to auditor queries in coordination with the F&A Manager.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of bookkeeping and ledger maintenance.
• Zero / minimal errors in GST and TDS workings; adherence to statutory due dates.
• Timely bank, vendor, customer, and inter-company reconciliations.
• Accuracy and timeliness of MIS, payroll inputs, and month-end closing schedules.
• Quality of audit support and timeliness of query closures.
• Maintenance of organized, audit-ready records and files.

Required Competencies

Technical Skills

• Hands-on expertise in Tally (Tally Prime preferred) vouchers, ledgers, reports, GST and TDS modules, bank reconciliation.
• Working knowledge of Indian accounting standards (Ind AS / AS basics), GST, TDS, EPF, ESI, and Professional Tax.
• Strong proficiency in MS Excel (formulas, sorting, filters, VLOOKUP/XLOOKUP, pivot tables); working knowledge of MS Word.
• Good understanding of accounting principles, double-entry bookkeeping, and basic financial statements.
• Familiarity with statutory due dates and basic compliance calendars for GST, TDS, EPF, ESI, and other applicable laws.

Behavioural Skills

• Detail-oriented, well-organized, and able to manage multiple tasks against deadlines.
• High level of integrity, confidentiality, and professional ethics in handling sensitive financial and employee information.
• Good written and verbal communication skills; able to coordinate with vendors, clients, auditors, and internal stakeholders.
• Ownership, accountability, and a service-oriented mindset; willingness to learn and take direction from the F&A Manager.
• Team player with the ability to work calmly under month-end and audit-related deadlines.