Account Executive

Job Title:

Accounts Executive

Department:

Finance & Accounts

Reports To:

Finance Manager / Financial Controller

Location:

Hotel

Job Summary

The Accounts Executive is responsible for managing the hotel's day-to-day accounting operations, ensuring accurate financial records, timely processing of transactions, compliance with statutory requirements, and supporting financial reporting. The role requires close coordination with all operational departments to maintain financial accuracy and control.

Key Responsibilities1. Financial Accounting

• Maintain accurate books of accounts and accounting records.
• Record daily financial transactions in the accounting system.
• Prepare journal entries, vouchers, and ledger postings.
• Perform bank, cash, and ledger reconciliations.
• Ensure all transactions are recorded accurately and on time.

2. Accounts Payable

• Verify vendor invoices against purchase orders and Goods Received Notes (GRNs).
• Process vendor payments as per approved payment schedules.
• Reconcile vendor statements.
• Maintain vendor master records and documentation.

3. Accounts Receivable

• Generate guest, corporate, and travel agent invoices.
• Monitor outstanding receivables and follow up for collections.
• Reconcile customer accounts and resolve billing discrepancies.
• Prepare aging reports for management review.

4. Cash & Revenue Management

• Verify daily cash collections from Front Office, Restaurants, and Banquets.
• Reconcile daily revenue reports with the Property Management System (PMS).
• Ensure timely bank deposits.
• Monitor petty cash and prepare reimbursement statements.

5. Payroll Support

• Coordinate payroll inputs with the HR Department.
• Verify attendance, overtime, incentives, and deductions.
• Assist in payroll processing and salary reconciliations.

6. Statutory Compliance

• Assist in GST, TDS, Professional Tax, PF, ESI, and other statutory compliance.
• Maintain proper tax documentation.
• Support statutory and internal audits.

7. Inventory & Cost Control

• Reconcile inventory with Stores and Purchase departments.
• Monitor food cost, beverage cost, and operational expenses.
• Verify stock adjustments and inventory reports.
• Assist in monthly stock audits.

8. Financial Reporting

• Prepare daily, weekly, and monthly financial reports.
• Assist in month-end and year-end closing activities.
• Support budgeting and forecasting exercises.
• Provide financial data required by management.

9. Documentation & Compliance

• Maintain organized financial records and filing systems.
• Ensure compliance with company financial policies and SOPs.
• Preserve confidentiality of financial information.

Required Qualifications

• Bachelor's Degree in Commerce (B.Com), Finance, or Accounting.
• M.Com, MBA (Finance), CA Inter, or CMA Inter is an added advantage.

Experience

• 2–5 years of accounting experience.
• Hotel industry experience is preferred.
• Knowledge of hotel accounting procedures is desirable.

Required Skills

• Strong knowledge of accounting principles.
• Experience with hotel accounting software and ERP systems.
• Good knowledge of Microsoft Excel.
• Understanding of GST, TDS, PF, ESI, and statutory compliance.
• Strong analytical and reconciliation skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work under deadlines.

Key Performance Indicators (KPIs)

• Accuracy of financial records.
• Timely vendor payments.
• Collection of outstanding receivables.
• Timely bank and ledger reconciliations.
• Compliance with statutory deadlines.
• Accuracy of revenue reconciliation.
• Month-end closing completed within timelines.
• Audit observations and compliance score.

Working Conditions

• Six-day working week (as per company policy).
• May be required to work during month-end closing, audits, and financial year-end activities.
• Coordination with Front Office, F&B, Stores, Purchase, Housekeeping, Engineering, and HR departments.

Authority

The Accounts Executive is authorized to:

• Verify financial documents before processing.
• Coordinate with vendors, banks, and internal departments.
• Recommend corrections for accounting discrepancies.
• Assist management by providing accurate financial reports.

Behavioral Competencies

• Integrity and confidentiality.
• Accountability.
• Attention to detail.
• Time management.
• Teamwork and collaboration.
• Problem-solving ability.
• Professional ethics.
• Customer service orientation.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Food provided

Work Location: In person