Account Executive (Contract)

Job Title:  ACCOUNTING ASSOCIATE

Code: 88-20-00-150-xxx

Summary/Objective:  The Accounting Associate is responsible for collecting outstanding balances, bad debts, to coordinate the credit extension process and processing invoices to achieve a goal of processing vendor payments on a timely and accurate basis.

Essential Functions/Responsibilities:

• To make collection calls on delinquent Samtec accounts and credit hold accounts.
• To work with Sales, Operations and Shipping to suspend shipments to customers with excessive over-due balances.
• To process credit checks on new and existing customers as needed.  This includes calling for credit reference, requesting and evaluating financial information, and using Dunn and Bradstreet reports.
• To perform credit release on shipments using pre-established guidelines.
• To recommend accounts to write-off as bad debt and maintain information on those accounts written off including coordinating any information required by the collection agency.
• To apply customer payments against correct invoices in ERP system.
• To coordinate with sales on discrepancies reported by the customer.
• To supply requesting companies with credit information on existing customers.
• Select invoices for payment and enter into Accounting system using Pre-Established guidelines.
• Match vendor invoices to packing lists and purchase orders.
• Assign proper general ledger account numbers.
• Verify purchasing authorities, quantities received, unit price, and extensions of vendor invoices.
• Process Sales and use of tax payments.
• Perform month end closing ensuring that all raw material receipts and any miscellaneous receipts are recorded in the Accounts Payable system or listed in the month end accrual list.
• Assist in separating those invoices selected for payment.
• Assist in filing all closed payables.
• Prepare the sales tax spreadsheet.
• Process payments for corporate credit cards by making sure we have all credit card receipts and by assigning applicable general ledger account numbers.
• Figure all international invoices for wires and drafts.
• Code and process all freight bills.
• Special projects/ jobs tasks as and when assigned by Management.

*******The responsibilities as defined are intended to serve as a general guideline for this position.  Associates may be asked to perform additional tasks depending on strengths and capabilities. *

Required Experience:

• Previous Accounts Receivable experience preferred.
• Previous Accounts Payable experience required.
• Proficient computer skills in: Excel, Word, and Outlook a must.
• Must be detail oriented and concerned with timely handling of requests.
• Must be able to sit/stand for at least 90 consecutive minutes.

Education:

• High school diploma or GED required.
• Some college courses in Business, Accounting or Finance preferred