Account / Finance Executive

Account Executive Job Description

Accounting Support :

• Handle full sets of accounts (AP, AR, GL, bank reconciliation, JV, Invoices, PV, OR & etc.).
• Assist in preparing monthly management reports, financial statement, update & monitor cash flow.
• Maintain proper filing of accounting documents for record-keeping and auditing purposes.
• Liaise with auditors, tax agents, and other external parties when required.
• Support month-end and year-end closing activities.
• Ensure all accounting transactions comply with company policies and accounting standards.
• Assist with ad-hoc finance or administrative tasks as assigned.

Secretarial Support :

• Assist Company Secretary in arranging signing for resolutions, minutes, and statutory documents
• Update and maintain statutory records and registers in compliance with Companies Act 2016.
• Prepare and arranging signing annual return information, directors’ resolutions, and other secretarial documents for filing.
• Assist in incorporation of new companies, changes of directors/shareholders, and other corporate exercises.

General Support:

• Handle administrative tasks related to accounting and secretarial matters.
• Coordinate with clients to obtain documents and clarification.
• Perform any ad-hoc assignments as required by management.

Finance Executive Job Description

Cash Flow Management:

• Monitor project cashflow
• Prepare monthly cashflow forecast
• Monitor drawdown from banks
• Ensure sufficient fund for all payments

Project Support:

• Assist in monitoring project budgets, actual costs, and variances.
• Coordinate with project and contract departments to track work progress and cost certification.
• Maintain project cost reports and prepare periodic cost-to-complete analysis.
• Track construction progress billing
• Monitor retention sum, LAD, and progress payments
• Handle APDL-related transactions
• Assist in Housing Development Account (HDA) monitoring

Administrative & Reporting:

• Prepare financial reports for management (Budget, Cashflow, P&L & etc)
• Maintain proper filing (softcopy & hardcopy)
• Support finance manager when required

Compliance & Regulatory:

• Ensure compliance with: Housing Development Act & HDA account regulations
• Liaise with auditors, tax agents, bankers, and lawyers
• Assist in SST / tax related matters (if applicable)
• Assist in year-end audit and tax submission