Account Management Intern

Key Responsibilities

1. Day-to-Day Accounting

• Record purchase, sales, receipt, payment and journal entries in Tally/ERP.
• Assist in maintaining books of accounts and supporting schedules.
• Verify invoices, bills, vouchers and other accounting documents.
• Ensure transactions are recorded under the correct ledger and cost centre.
• Assist in maintaining proper accounting documentation and filing.

2. Accounts Payable Vendors

• Verify vendor invoices against purchase orders/work orders and supporting documents.
• Assist in processing vendor payments.
• Maintain vendor ledgers and outstanding statements.
• Perform vendor account reconciliations.
• Follow up internally for missing invoices, approvals and supporting documents.

3. Accounts Receivable – Customers

• Assist in preparation and accounting of customer invoices.
• Maintain customer ledgers and outstanding receivables.
• Assist in customer account reconciliation.
• Track due dates and prepare receivables ageing reports.
• Support the accounts team in payment follow-ups and collection documentation.

4. Bank & Cash Accounting

• Record bank receipts and payments.
• Perform periodic bank reconciliations.
• Assist in tracking bank charges, interest and other banking transactions.
• Maintain petty cash records and supporting vouchers.
• Assist in verification of employee advances and expense reimbursements.

5. GST & Tax Compliance

• Assist in GST-related accounting and documentation.
• Verify GSTIN, tax rates, HSN/SAC and input tax credit details in invoices.
• Assist in reconciliation of purchase records with GSTR-2B.
• Support preparation of data required for GST returns.
• Assist in TDS calculations, deductions and reconciliation.
• Maintain supporting records required for statutory filings.

6. Purchase & Expense Verification

• Check bills against purchase orders, work orders and approvals.
• Verify quantity, rate, GST and other commercial terms.
• Check employee travel and expense claims.
• Identify discrepancies and coordinate with the concerned department for clarification.

7. Reconciliations

Assist in periodic reconciliation of:

• Bank accounts
• Vendor accounts
• Customer accounts
• GST input/output ledgers
• TDS ledgers
• Advances to vendors
• Employee advances
• Inter-company/inter-unit accounts, wherever applicable

8. MIS & Reporting

• Assist in preparation of daily, weekly and monthly accounting reports.
• Prepare outstanding receivables and payable statements.
• Assist in preparing cash flow and fund requirement information.
• Support preparation of expense analysis and other management reports.
• Prepare Excel-based schedules and reports as required by management.

9. Month-End & Year-End Closing

• Assist the accounts team in monthly closing activities.
• Prepare ledger schedules and supporting documents.
• Assist in identifying pending accounting entries and reconciliations.
• Support preparation of information required for statutory and internal audits.
• Coordinate for balance confirmations from customers and vendors.

10. Audit & Documentation

• Provide invoices, vouchers, bank statements and supporting documents required by auditors.
• Maintain proper physical and digital filing of accounting records.
• Assist in responding to audit queries under the supervision of senior team members.
• Ensure accounting documents can be easily retrieved for audit and compliance purposes.

Qualification

• B.Com

Skills Required

• Basic knowledge of accounting principles.
• Working knowledge of Tally Prime or similar accounting software.
• Good knowledge of Microsoft Excel.
• Basic understanding of GST and TDS.
• Good numerical and analytical ability.
• Attention to detail and accuracy.
• Ability to maintain confidentiality of financial information.
• Good communication and coordination skills.
• Willingness to learn and take responsibility.

Preferred Excel Skills

Candidates with knowledge of the following will be preferred:

• VLOOKUP/XLOOKUP
• Pivot Tables
• SUMIF/SUMIFS
• IF formulas
• Data filtering and sorting
• Basic reconciliation using Excel

Key Performance Indicators (KPIs)

Performance during the internship may be evaluated based on:

1. Accuracy of accounting entries.
2. Timeliness of data entry and documentation.
3. Completion of bank/vendor/customer reconciliations.
4. Accuracy in GST and TDS-related workings.
5. Number of accounting errors or corrections required.
6. Quality and completeness of supporting documentation.
7. Timely preparation of assigned MIS reports.
8. Ability to learn Tally/ERP and accounting processes.
9. Discipline, attendance and adherence to timelines.
10. Ability to independently handle assigned accounting activities over time.

Learning Opportunities

During the internship, the candidate will gain practical exposure to:

• Corporate accounting
• Tally/ERP accounting
• GST and TDS
• Accounts payable and receivable
• Bank reconciliation
• Vendor and customer reconciliation
• Working capital and cash-flow processes
• MIS reporting
• Internal controls
• Statutory and internal audits
• Month-end and year-end closing procedures

Career Progression

Candidates who successfully complete the internship and demonstrate strong performance may be considered for a permanent position as:

Accounts Executive / Junior Accounts Executive

subject to performance, business requirements and availability of suitable positions.