Account Manager

Role & responsibilities

Key Responsibilities

1. Accounting & Financial Operations

• Manage day-to-day accounting activities and ensure accurate recording of all financial transactions.
• Maintain General Ledger, Cash Book, Bank Book, Sales, Purchase and Journal entries.
• Review and approve accounting entries, vouchers, invoices and supporting documents.
• Ensure proper accounting of sales, purchases, expenses, credit notes, debit notes and other transactions.
• Maintain accurate books of accounts and ensure timely closure of monthly accounts.

2. Sales & Distributor Accounting

• Monitor accounting related to distributors, dealers, modern trade and other sales channels.
• Maintain distributor-wise receivables, payments, credit limits and outstanding balances.
• Reconcile distributor accounts and resolve discrepancies in coordination with the Sales and Distribution teams.
• Monitor sales invoices, credit notes, schemes, discounts, incentives and promotional adjustments.
• Ensure proper accounting of returns, damages, expiry, replacements and other sales-related adjustments.

3. Receivables & Payables Management

• Monitor customer and distributor outstanding balances and ensure timely collection follow-up.
• Prepare and circulate ageing reports for receivables and payables.
• Coordinate with the Sales team for collection of overdue payments.
• Monitor vendor payments and ensure payments are made as per approved terms and company policies.
• Identify long-pending or disputed balances and escalate them to management.

4. GST & Statutory Compliance

• Ensure timely and accurate GST-related accounting and compliance.
• Review GST input and output records and reconcile GST data with books of accounts.
• Coordinate with external consultants/auditors for GST returns, assessments and related matters.
• Ensure TDS calculations, deductions, payments and returns are completed within applicable timelines.
• Maintain proper documentation for statutory compliance, audits and assessments.

5. Bank & Reconciliation

• Perform regular bank reconciliations and investigate discrepancies.
• Monitor bank transactions, receipts, payments and transfers.
• Ensure timely accounting of all bank transactions.
• Coordinate with banks regarding payment issues, reconciliations and other finance-related matters.

6. Inventory & Cost Accounting

• Coordinate with Production, Stores, Procurement and Sales teams for inventory accounting.
• Reconcile physical inventory with system/book balances.
• Monitor stock adjustments, damages, wastage, expiry and other inventory-related transactions.
• Assist management in monitoring product-wise and channel-wise costs and margins.
• Support proper accounting of raw materials, packaging materials, finished goods and other inventory.

7. MIS & Management Reporting

• Prepare monthly financial and management reports.
• Prepare receivables ageing, payables ageing, sales, collection and expense reports.
• Provide management with regular MIS on cash flow, outstanding collections, expenses and financial performance.
• Analyse major variances and highlight financial risks or irregularities to management.
• Develop and improve accounting MIS and reporting systems as the organization expands.

8. Audit & Internal Controls

• Coordinate with statutory auditors, internal auditors and tax consultants.
• Prepare schedules, supporting documents and information required for audits.
• Ensure proper documentation and compliance with company accounting policies.
• Establish and maintain appropriate financial controls to minimize errors, leakages and unauthorized transactions.
• Identify gaps in accounting processes and recommend corrective measures.

Preferred candidate profile

• Strong knowledge of accounting principles and financial accounting.
• Good understanding of GST, TDS and statutory compliance.
• Experience in receivables and payables management.
• Strong reconciliation and analytical skills.
• Experience in MIS and management reporting.
• Good knowledge of MS Excel.
• Experience with Tally / ERP / accounting software.
• Strong attention to detail and documentation.
• Ability to coordinate effectively with Sales, Procurement, Stores, Production and Operations teams.
• Strong communication and team-management skills.

Preferred Experience

Candidates with experience in FMCG, ice cream, dairy, food & beverages, distribution, retail or manufacturing will be preferred.

Experience handling multiple distributors, high-volume sales transactions, GST reconciliation, receivables ageing and inventory accounting will be an added advantage.