Account Officer

JOB DESCRIPTION: ACCOUNT OFFICER

Location: Okota/Isolo, Lagos State

Work Model: Hybrid (4 days on-site and 1 day remote per week)

Working Hours: Monday – Friday, 8:00 AM – 5:00 PM

Job Summary

A Pharmaceutical Company is seeking a detail-oriented, organised, and reliable Account Officer to oversee daily accounting activities, inventory management, stock reconciliation, and financial record-keeping.

The ideal candidate will ensure accurate tracking of stock movement, proper documentation of financial transactions, timely reporting, and effective coordination between the accounts, sales, procurement, and warehouse functions.

Candidates residing in Okota/isolo and its surrounding areas are strongly preferred to ensure easy commuting and consistent on-site attendance.

Key Responsibilities

1. Accounting and Financial Record-Keeping

* Record and maintain accurate daily financial transactions, including sales, purchases, expenses, and payments.

* Prepare and maintain invoices, receipts, and other relevant financial documents.

* Monitor accounts payable and receivable and follow up on outstanding payments.

* Reconcile cash transactions, bank statements, and other financial records.

* Assist with the preparation of financial reports, expense summaries, and periodic account statements.

* Maintain organised and up-to-date accounting records for management review.

* Support budgeting, expense tracking, and basic financial analysis.

* Ensure proper documentation and authorization of financial transactions.

* Prepare basic periodic financial, sales, and inventory reports.

2. Inventory and Stock Management

* Monitor and maintain accurate records of stock received, issued, sold, returned, and transferred.

* Conduct regular physical stock counts and reconcile actual stock with inventory records.

* Track stock levels and identify low-stock items, overstocking, discrepancies, and potential losses.

* Monitor product expiry dates and ensure appropriate tracking of near-expiry and expired products.

* Maintain proper documentation for stock receipts, dispatches, returns, and adjustments.

* Coordinate with procurement, sales, and warehouse personnel to support timely replenishment.

* Investigate and report stock discrepancies, damages, shortages, and inventory losses.

* Ensure inventory records are updated promptly following every stock movement.

3. Reporting and Internal Controls

* Prepare regular stock reports, sales summaries, reconciliation reports, and expense statements.

* Maintain accurate records that support internal audits and management decisions.

* Identify irregularities in financial transactions or inventory movement and escalate them appropriately.

* Ensure compliance with established accounting procedures, inventory policies, and approval processes.

* Recommend improvements to stock control, documentation, and accounting processes.

4. Administrative and Cross-Functional Support

* Work closely with the sales, procurement, warehouse, and management teams.

* Ensure that financial and inventory documentation is properly filed and easily retrievable.

* Support periodic stock audits and financial reviews.

* Perform other relevant accounting, inventory, and administrative duties as assigned.

Qualifications and Requirements

* HND or BSc in Accounting, Finance, Banking and Finance, Business Administration, or a related discipline.

* At least 2–3 years of relevant experience in accounting, inventory management, stock control, or a combined accounts and inventory role.

* Experience in a pharmaceutical, healthcare, FMCG, retail, or distribution business will be an advantage.

* Good knowledge of basic accounting principles, bookkeeping, and inventory control procedures.

* Proficiency in Microsoft Excel and other Microsoft Office applications.

* Experience using accounting or inventory management software is an added advantage.

* Strong numerical, analytical, organisational, and record-keeping skills.

* High level of accuracy, integrity, confidentiality, and attention to detail.

* Ability to identify discrepancies, meet deadlines, and work with minimal supervision.

* Good communication and interpersonal skills.

Work Arrangement

* Location: Okota/Isolo, Lagos, and its environs.

* Schedule: Four days on-site and one day remote weekly.

* Working hours: 8:00 AM – 5:00 PM, Monday to Friday.

* Applicants must be able to commute conveniently to the Okota office on on-site workdays.

Note: Some days, the candidate will be asked to visit other branches of the company in other locations.

Work Location: Hybrid remote in Lagos (Lagos)