Account Payable

Position: Account Payable Executive / Account Payable Assistant
Department: Finance & Accounts
Reports To: Account Manager / Head of Finance
Employment Type: Full-Time

1. JOB SUMMARY

Responsible for managing the company's accounts payable activities, ensuring that supplier invoices, payments, and financial records are processed accurately and on time in accordance with company policies and procedures.

2. JOB RESPONSIBILITIES

• Receive, verify, and process supplier invoices, bills, and payment requests.
• Ensure invoices are supported by relevant documents, including purchase orders (PO), delivery orders (DO), and payment approvals.
• Perform invoice matching against purchase orders and delivery orders to ensure accuracy and completeness.
• Prepare payment vouchers and arrange payments to suppliers in accordance with approved payment terms.
• Monitor accounts payable ageing and ensure outstanding payments are followed up promptly.
• Maintain accurate records of supplier invoices, payment transactions, and supporting documents.
• Reconcile supplier statements against the company's accounts payable records and resolve discrepancies.
• Liaise with suppliers and internal departments regarding invoices, payment status, and outstanding balances.
• Ensure all transactions are properly recorded in the accounting system.
• Assist in monthly closing activities, including accounts reconciliation and preparation of financial reports.
• Ensure compliance with company financial policies, internal controls, and applicable accounting standards.
• Maintain proper filing and documentation for audit purposes.
• Perform other duties and responsibilities as assigned by the superior from time to time.

3. JOB REQUIREMENTS

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
• Minimum 1–3 years of relevant working experience in Accounts Payable or Finance & Accounts.
• Fresh graduates may be considered for the Assistant position.
• Basic knowledge of accounting principles and accounts payable procedures.
• Proficient in Microsoft Excel and accounting software.
• Good attention to detail, accuracy, and organisational skills.
• Able to manage multiple tasks, meet deadlines, and work independently.
• Good communication and interpersonal skills.
• Honest, responsible, proactive, and able to maintain confidentiality.

4. KEY PERFORMANCE INDICATORS (KPIs)

• Timely and accurate processing of supplier invoices.
• Timely preparation and processing of supplier payments.
• Accuracy of accounts payable records and reconciliations.
• Effective monitoring and control of overdue invoices.
• Timely resolution of invoice and payment discrepancies.
• Proper maintenance of financial documentation and audit records.

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Maternity leave
• Meal provided
• Opportunities for promotion

Work Location: In person