Account Payable Executive

Job Summary

We are looking for an Accounts Payable Executive to support the AP function with a strong focus on balance sheet hygiene, accurate GL and dimension postings, amortization, reconciliation, and timely payment processing. This role will ensure AP transactions are accurately recorded in Microsoft Dynamics 365 Business Central and properly supported for accurate financial reporting.

Key Responsibilities

• Monitor AP-related balance sheet accounts, including trade payables, accruals, prepaid expenses, and other payables, ensuring balances are accurate, properly classified, and audit-ready.
• Review AP transactions and journal entries in Business Central, ensuring correct GL coding and dimensions such as cost center, department, brand/store, and project.
• Identify and coordinate corrections for misposted entries, dimension errors, and long-outstanding balances.
• Maintain amortization schedules for prepaid expenses such as rent, insurance, licenses, and service contracts, and ensure timely and accurate postings.
• Monitor outstanding payables and payment due dates, coordinating with Treasury and relevant stakeholders to ensure timely settlement.
• Perform AP subledger-to-GL and vendor statement reconciliations, investigating and resolving discrepancies.
• Support month-end closing, including accruals, amortization, reclassifications, and other AP-related entries.
• Maintain complete and accurate supporting documentation in line with internal controls and audit requirements.
• Prepare AP aging, payable balance, amortization, and other ad hoc reports as required.
• Liaise with Procurement, Warehouse/Store Operations, Treasury, and vendors to resolve invoice discrepancies, posting issues, and payment queries.

Qualifications Experience

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 2–4 years of experience in Accounts Payable or general accounting, preferably within retail, FMCG, or a multi-entity environment.
• Strong understanding of AP processes, reconciliations, accruals, prepayments, and month-end closing.
• Hands-on experience with ERP systems; Microsoft Dynamics 365 Business Central/NAV is preferred.
• Good understanding of GL coding and accounting dimensions.
• Strong attention to detail, analytical, and problem-solving skills.
• Good organizational and time-management skills with the ability to meet deadlines.
• Proficient in Microsoft Excel.
• Good communication skills and comfortable working with cross-functional teams.