Account Payable Executive

Department: Accounts & Finance

Job Location: Mumbai

Experience: 4 - 8 Years

Qualification: B.Com / M.Com / MBA Finance

Role Overview

We are looking for an experienced Accounts Payable professional to manage vendor invoices, payment processing, reconciliations, and statutory compliance. The candidate will be responsible for ensuring accurate and timely vendor payments, maintaining financial records, and coordinating with procurement, project teams, and other internal stakeholders.

Key Responsibilities

• Process vendor invoices, purchase bills, expense claims, and payment requests accurately and within defined timelines.
• Perform three-way matching of Purchase Orders (PO), Goods Receipt Notes (GRN), and vendor invoices.
• Verify invoice details, GST information, TDS applicability, supporting documents, and approval workflows before processing payments.
• Manage vendor account reconciliations, outstanding balances, debit notes, credit notes, and payment discrepancies.
• Prepare vendor payment proposals and coordinate with the Treasury/Finance team for timely payment execution.
• Maintain accurate accounts payable records, invoice registers, and vendor master data.
• Ensure compliance with applicable GST, TDS, and internal financial control requirements.
• Monitor the AP ageing report, identify overdue invoices, and resolve payment-related queries with vendors.
• Coordinate with Procurement, Commercial, Stores, Project Execution, and other departments for invoice approvals and discrepancy resolution.
• Support month-end and year-end closing activities, including expense provisions, accruals, and outstanding liability reconciliation.
• Assist in internal and statutory audits by providing invoices, payment records, reconciliations, and supporting documentation.
• Ensure proper accounting entries and documentation in ERP/accounting systems such as SAP.

Required Skills & Experience

• 4 - 8 years of relevant experience in Accounts Payable, vendor accounting, or invoice processing.
• Strong understanding of accounting principles and the procure-to-pay (P2P) cycle.
• Working knowledge of GST, TDS, vendor reconciliation, and invoice validation.
• Experience in ERP systems, preferably SAP.
• Good Excel skills, including lookup functions, PivotTables, and reconciliation reports.
• Strong attention to detail, analytical ability, and vendor coordination skills.
• Ability to manage multiple invoices, payment deadlines, and month-end closing activities.

Preferred Candidate Profile

Candidates from Solar EPC, Renewable Energy, Infrastructure, Power, Engineering, or Manufacturing companies with experience in project-related vendor bills, subcontractor invoices, and high-volume invoice processing will be preferred.

Key Performance Indicators (KPIs)

• Invoice processing accuracy and turnaround time.
• Timely vendor payments and reduction in overdue invoices.
• Accuracy of vendor reconciliations and AP ageing reports.
• Compliance with GST, TDS, and internal approval procedures.
• Timely completion of month-end closing activities.
• Reduction in invoice exceptions and duplicate payments.