Account Payable Officer

Job Summary

To manage the hotel's accounts payable activities, ensuring supplier invoices are accurately processed, payments are made on time, and all transactions comply with the hotel's financial policies and procedures.

Key Responsibilities

1. Invoice Processing and Verification

• Receive, check, and process supplier invoices, purchase orders (POs), and delivery orders (DOs).
• Verify invoices against approved purchase orders, goods received notes, and other supporting documents.
• Ensure invoices are accurately recorded in the accounting system and properly coded to the relevant expense accounts.

2. Supplier Payments

• Prepare payment vouchers and payment schedules for suppliers.
• Ensure payments are processed accurately and within the agreed credit terms.
• Monitor outstanding invoices and follow up on pending approvals or discrepancies.
• Respond to supplier enquiries regarding payment status and outstanding balances.

3. Reconciliation and Reporting

• Perform monthly supplier statement reconciliations and resolve discrepancies.
• Maintain accurate accounts payable records and ageing reports.
• Assist with month-end closing activities, including accruals and outstanding invoices.

4. Documentation and Internal Controls

• Maintain proper filing of invoices, payment vouchers, and supporting documents for audit purposes.
• Ensure all payments are supported by the necessary approvals and documentation.
• Comply with hotel financial policies, internal controls, and standard operating procedures.

5. Other Responsibilities

• Coordinate with the Purchasing, Receiving, Cost Control, and other hotel departments to resolve invoice discrepancies.
• Perform other finance-related duties as assigned by the Finance Manager.

Job Requirements

• Diploma or Certificate in Accounting, Finance, or a related field.
• Preferably 1–2 years of relevant accounts payable or accounting experience.
• Basic knowledge of accounting principles and invoice processing.
• Proficient in Microsoft Excel and accounting systems.
• Good organisational skills, attention to detail, and ability to meet deadlines.
• Good communication and interpersonal skills when dealing with suppliers and internal departments.
• Honest, responsible, and able to maintain confidentiality of financial information.

Pay: RM2,000.00 - RM2,200.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion

Location:

• Miri (Required)

Work Location: In person