Account/Admin

ACCOUNT / ADMIN OFFICER – PROJECT SITE

Department: Projects

Location: Oyo State Project Site
Reports To: Project Manager
Work Type: Full-Time

Job Purpose

To provide effective accounting and administrative support at the project site, ensuring proper financial records, documentation, staff administration, site expenses, and timely submission of reports to Head Office.

Key Responsibilities

Accounting & Finance

• Maintain accurate records of all site financial transactions and expenses.
• Manage and reconcile site petty cash in line with company procedures.
• Prepare payment vouchers, receipts, expense schedules, and other financial documents.
• Process and document approved site expenses and purchases.
• Maintain proper records of invoices, supplier bills, receipts, and payment documents.
• Monitor site expenses and ensure they are properly authorized and supported.
• Prepare and submit weekly/monthly site expense reports to the Finance Manager.
• Reconcile cash advances and ensure timely retirement of all advances.
• Assist with payroll-related information, including attendance, overtime, allowances, and deductions.
• Liaise with Head Office Finance on payments, reconciliations, and other financial matters.

Site Administration

• Maintain proper records of all employees and contract workers at the project site.
• Monitor daily attendance, absenteeism, leave, and overtime records.
• Prepare and submit staff attendance and manpower reports to Head Office.
• Maintain proper filing of employee, supplier, administrative, and project documents.
• Coordinate routine site administrative activities and correspondence.
• Monitor office and site consumables and raise requests for replenishment when required.
• Support accommodation, transportation, welfare, and other site logistics as assigned.
• Assist with onboarding and documentation of new employees and workers at the site.
• Coordinate with HR, Procurement, Finance, and Project Management on site administrative requirements.
• Ensure company policies and administrative procedures are followed at the site.
• Maintain confidentiality of employee, financial, and company information.
• Perform any other duties assigned by management.

Required Qualifications & Experience

• OND/HND/B.Sc. in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2–4 years' relevant experience, preferably in a construction or project environment.
• Experience working at a project/site location will be an advantage.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Basic knowledge of accounting procedures, petty cash management, and financial documentation.
• Good understanding of staff attendance and general site administration.

Key Competencies

• Accuracy and attention to detail
• Integrity and accountability
• Good numerical and analytical skills
• Strong record-keeping ability
• Good communication and interpersonal skills
• Confidentiality
• Organization and time management
• Ability to work independently
• Ability to work under pressure and meet deadlines
• Good knowledge of site/project administration

Work Location: In person