Accountant

Organization Overview

The East Asia Regional Council of Schools (EARCOS) is a collaborative organization of international schools in East Asia committed to fostering professional growth, promoting intercultural understanding, and supporting innovation in learning. Through conferences, professional learning programs, and membership services, EARCOS serves over 240 member schools and thousands of educators and students across the region.

Position Summary

The Accountant is responsible for maintaining the accuracy, integrity, and compliance of EARCOS's financial operations within the Thailand office. The position manages day-to-day accounting, financial reporting, payroll coordination, regulatory compliance, budgeting support, and financial record keeping while coordinating with EARCOS staff, external accounting providers, auditors, and the U.S. office.

The Accountant also supports conference and event financial management, internal controls, contract administration, and the maintenance of accurate organizational records. The position requires strong attention to detail, sound financial judgment, initiative, and the ability to independently manage multiple priorities.

Qualifications and Characteristics Sought:

• Thai National (required).
• Strong English and Thai language and communication skills.
• Three to five years of accounting experience, preferably within an educational or nonprofit organization.
• CPA or equivalent professional accounting credentials preferred.
• Experience with QuickBooks Online strongly preferred; experience with comparable cloud-based accounting systems will be considered.
• Strong interpersonal and organizational skills with demonstrated attention to detail.
• Ability to work independently, establish priorities, meet deadlines, and proactively identify financial information needs.
• Demonstrated sound judgment, initiative, confidentiality, and commitment to financial integrity.

Key Responsibilities

Financial Accounting & Record Keeping

• Accurately record and classify financial transactions, including income, expenses, grants, membership dues, sponsorships, and event-related transactions.
• Maintain the general ledger in QuickBooks Online or other approved financial software, ensuring appropriate coding and supporting documentation.
• Complete monthly bank and account reconciliations and investigate and resolve discrepancies or outstanding items.
• Prepare month-end and year-end entries, accruals, adjustments, and reconciliations necessary for accurate financial reporting.
• Maintain complete and organized financial records and digital filing systems to support operational, compliance, and audit requirements.
• Monitor cash flow, account balances, and inter-office financial activity between the Thailand and U.S. offices.

Payroll & Employee Reimbursements

• Coordinate with external payroll providers and EARCOS staff to support accurate and timely payroll processing.
• Maintain appropriate payroll records, including salaries, benefits, deductions, tax withholdings, and social security obligations.
• Process staff reimbursements and other employee-related payments, ensuring appropriate documentation and approvals.
• Support payroll reporting and documentation required for statutory compliance and annual audits.

Conference & Event Financial Management

• Manage and reconcile conference and event financial activity, including registration payments, exhibitor and sponsorship income, expenses, and other event-related transactions.
• Support event budgeting, cost tracking, contract and payment monitoring, and post-event financial reporting in coordination with the Events and Program teams.

Compliance, Audit & Financial Reporting

• Support compliance with applicable Thai tax, payroll, social security, VAT, nonprofit, and other regulatory requirements.
• Coordinate with external accounting providers, payroll providers, and auditors in the preparation of statutory filings, financial statements, and annual audits.
• Prepare and maintain financial reports and supporting documentation for management, the Board of Trustees, external accountants, and auditors.
• Ensure the accuracy and completeness of monthly financial reporting and proactively communicate significant discrepancies, financial obligations, or emerging issues.

Budgeting, Internal Controls & Contract Administration

• Support the Deputy Director and Executive Director in preparing annual budgets, financial forecasts, variance analyses, and financial projections.
• Assist in developing and maintaining effective internal financial controls, policies, procedures, and documentation standards.
• Identify opportunities to improve financial processes, accuracy, efficiency, and accountability.
• Maintain a centralized contract register and organized records of EARCOS contracts and agreements, including key dates, renewal provisions, notice periods, payment obligations, and other administrative requirements.
• Monitor contract deadlines and proactively advise the Executive Director, Deputy Director, and relevant staff of upcoming renewals, expirations, notice requirements, and financial obligations.
• Ensure executed contracts and related documentation are appropriately maintained and accessible to authorized staff.
• Model and uphold the highest standards of confidentiality, conflict-of-interest management, ethical conduct, and financial integrity.

Contract administration responsibilities are administrative in nature and do not include authority to negotiate, amend, execute, renew, or terminate agreements on behalf of EARCOS unless specifically authorized by the Executive Director.