Accountant

The Accountant is responsible for managing and maintaining the financial records and accounting operations of Basil International Schools. The role involves accurate recording of financial transactions, monitoring school fee collections, managing payments and expenses, preparing financial reports, supporting payroll administration, ensuring proper documentation, and maintaining effective financial controls.

KEY RESPONSIBILITIES:

1. Financial Record Keeping

• Maintain accurate and up-to-date accounting records for the school.
• Record all income, expenses, payments, receipts, and other financial transactions.
• Maintain proper filing and documentation of financial records and supporting documents.
• Reconcile cash, bank, and other financial accounts regularly.
• Ensure that all financial transactions are properly authorized and documented.

2. School Fees & Revenue Management

• Monitor and maintain accurate records of students' school fee payments.
• Track outstanding school fees and prepare regular reports on unpaid balances.
• Issue receipts and ensure all payments are properly recorded.
• Reconcile school fee collections with bank statements and payment records.
• Work with the school administration to follow up on outstanding payments where necessary.
• Maintain accurate records of other school-generated income, including registration fees, transportation fees, extracurricular activities, and other applicable charges.

3. Accounts Payable & Expenses

• Process payments to approved vendors, suppliers, service providers, and other stakeholders.
• Verify invoices, purchase requests, receipts, and supporting documentation before payment.
• Maintain an up-to-date schedule of outstanding obligations.
• Monitor school expenses against approved budgets.
• Ensure that payments are made only after appropriate authorization.

4. Payroll Support

• Work with HR to ensure accurate payroll information and staff salary records.
• Review payroll-related financial information before processing.
• Ensure that salary payments and other approved staff-related payments are properly recorded.
• Maintain records of statutory deductions and other payroll-related obligations.

5. Financial Reporting

• Prepare monthly, quarterly, and annual financial reports for management.
• Provide reports on revenue, expenditure, outstanding school fees, cash flow, and other financial activities.
• Assist management with financial analysis and budgeting.
• Highlight significant financial variances, unusual transactions, or potential financial risks to management.
• Provide accurate financial information to support management decision-making.

6. Budgeting & Financial Control

• Assist management in preparing and monitoring the school's annual budget.
• Monitor actual expenditure against approved budgets.
• Identify areas of overspending and provide timely reports to management.
• Implement and maintain effective financial control procedures.
• Ensure proper segregation of duties and authorization of financial transactions where applicable.

7. Bank & Cash Management

• Perform regular bank reconciliations.
• Monitor school bank accounts and report discrepancies promptly.
• Maintain proper records of cash transactions and petty cash expenses.
• Ensure petty cash is properly controlled, documented, and reconciled.
• Monitor cash flow and provide management with relevant updates.

8. Compliance & Audit

• Ensure accounting records are maintained in line with applicable accounting standards and school policies.
• Support statutory financial obligations and documentation as required.
• Prepare relevant financial records and schedules for internal and external audits.
• Respond to audit queries and provide supporting documents when required.
• Maintain confidentiality and security of all financial information.

9. Financial Systems & Documentation

• Maintain organized physical and electronic financial records.
• Ensure accounting software and financial databases are accurately updated.
• Improve financial reporting and record-keeping processes where necessary.
• Support the implementation and effective use of accounting and school management software.

Pay: From ₦300,000.00 per month

Work Location: In person