Accountant

HOTEL ACCOUNTANT JOB DESCRIPTION

Position: Hotel Accountant

Department: Accounts and Finance

Location: Hotel Solitaire, Hinjawadi, Pune

Reports To: Management

Experience: 2 to 5 years preferred. Experience in hotel accounting is preferred.

JOB PURPOSE

The Hotel Accountant will be responsible for maintaining accurate day to day financial records, monitoring hotel revenue and expenses, completing reconciliations, supporting statutory compliance, and providing timely financial information to Management.

KEY RESPONSIBILITIES

• Daily Accounting Operations

Maintain the daily books of accounts and ensure all financial transactions are recorded correctly.

Record sales, purchases, expenses, receipts and payments on a timely basis.

Verify daily revenue generated by Front Office, Restaurant, Banquet and other operating departments.

Check cash collections and ensure that deposits and records are properly reconciled.

Maintain petty cash records along with all supporting documents.

Ensure every accounting entry has the required bill, voucher or approval.

• Hotel Revenue and PMS Reconciliation

Match daily room revenue with the hotel PMS records.

Verify occupancy, room rates, discounts, cancellations and complimentary room entries.

Reconcile OTA bookings, collections and commissions.

Monitor corporate credit bills and outstanding balances.

Investigate and report any difference between operational records and accounting records.

• Banking and Collection Control

Complete regular bank reconciliations.

Record cash, card, UPI, cheque and online collections accurately.

Monitor bank deposits and ensure all collections are properly accounted for.

Follow up on pending, unidentified or unreconciled transactions.

• Vendor Accounts and Payments

Check vendor invoices against purchase records and supporting documents.

Maintain accurate vendor ledgers.

Prepare payment schedules for Management approval.

Monitor outstanding vendor balances and agreed credit periods.

Ensure that vendor payments are processed only after the required verification and approval.

• GST, TDS and Statutory Requirements

Maintain accurate GST and TDS records.

Prepare the accounting information required for GST and TDS returns.

Check GST details on purchase invoices.

Coordinate with the CA and tax consultant for statutory filings.

Maintain all supporting records required for compliance and audits.

• Payroll and Employee Records

Assist Management and HR with preparation of monthly salary information.

Maintain records relating to employee advances, deductions and recoveries.

Coordinate with HR regarding payroll related accounting information.

Maintain records required for PF, ESI and other applicable statutory requirements.

• MIS and Management Information

Prepare regular financial and operational reports for Management, including the following.

Daily Revenue Report

Daily Collection Report

Bank and Cash Position

Outstanding Receivables

Vendor Payables

OTA Reconciliation

Corporate Outstanding Report

Monthly Profit and Loss Data

Expense Analysis

GST and TDS Summary

• Audit and Record Management

Keep bills, invoices, vouchers and other financial documents properly filed and accessible.

Assist internal, statutory and tax auditors with the information and documents they require.

Coordinate with auditors and consultants as directed by Management.

Ensure accounting records remain complete, accurate and up to date.

KEY PERFORMANCE INDICATORS

The Accountant will be evaluated on the accuracy and timeliness of accounting entries, completion of daily revenue reconciliation, accuracy of cash and bank reconciliation, correctness of OTA reconciliation, timely preparation of MIS, control over receivables and payables, support for timely GST and TDS compliance, proper maintenance of records, and minimisation of accounting discrepancies.

SKILLS AND QUALIFICATIONS

A B.Com, M.Com or equivalent accounting qualification is preferred.

The candidate should have 2 to 5 years of relevant accounting experience, with hotel or hospitality accounting experience preferred.

Good working knowledge of Tally, accounting software and MS Excel is required.

The candidate should have knowledge of GST and TDS and an understanding of hotel PMS and OTA reconciliation would be an advantage.

Strong numerical ability, analytical thinking and attention to detail are expected.

BEHAVIOURAL EXPECTATIONS

The candidate must demonstrate honesty, financial discipline and responsibility while handling company records and information.

Confidentiality of company and guest information must be maintained at all times.

The Accountant should be able to identify discrepancies, report them promptly and coordinate effectively with Front Office, F and B, Purchase, HR and Management.

The position requires ownership of assigned responsibilities and the ability to follow established financial controls.

WORKING HOURS

Working hours will be 10:00 AM to 7:00 PM, with a weekly off as per the hotel roster and company policy.

CAREER GROWTH

Based on performance, responsibility and experience, the position provides an opportunity to progress to Accounts Executive, Senior Accountant or Accounts Manager.

Pay: ₹16,000.00 - ₹18,000.00 per month

Work Location: In person