Accountant

We are looking for a reliable and detail-oriented Accountant to manage the day-to-day accounting and finance functions of our Hong Kong operations.

This is a hands-on role covering full-set accounting, financial reporting, cashflow monitoring, accounts receivable and payable, payroll, annual audit preparation, and basic HR administration.

The Accountant will report directly to Management and will also support the business with financial analysis, internal controls, purchasing, and other administrative matters where required.

The role is suited to someone who is organised, accurate, comfortable working independently as well as with others, and able to take ownership of responsibilities from start to completion.

Key Responsibilities

1. Accounting & Finance

• Maintain a complete and accurate full set of accounts using Sage 50, including billing, accounts receivable, accounts payable, general ledger, and journal entries.
• Record invoices, receipts, payments, and bank transactions accurately and in a timely manner.
• Prepare purchase orders and payment vouchers where applicable.
• Prepare scheduled and ad-hoc payments for Management approval and process approved payments through the banking platform.
• Perform monthly bank and intercompany reconciliations and resolve discrepancies promptly.
• Maintain petty cash and ensure all transactions are properly supported and recorded.
• Complete month-end closing activities, including preparation of supporting schedules and journal entries.
• Maintain the general ledger and ensure the accuracy and consistency of the chart of accounts.

2. Accounts Receivable & Credit Control

• Monitor accounts receivable and customer receipts on an ongoing basis.
• Prepare and review AR ageing reports and identify overdue or irregular accounts requiring attention.
• Follow up on outstanding payments and issue payment reminders and statements where required.
• Highlight overdue or problematic accounts to Management promptly.
• Ensure customer receipts are properly allocated and reconciled.

3. Financial Reporting & Cashflow

• Prepare monthly financial statements and management reports.
• Prepare and review Trial Balance, Profit & Loss Statement, and Balance Sheet for Management.
• Prepare weekly and monthly cash reports as required.
• Prepare monthly cashflow planning and upcoming payment requirements for Management review.
• Prepare monthly occupancy and other operational reports as required.
• Provide financial information, analysis, and supporting data to Management when required.
• Assist with budgeting and forecasting.

4. Annual Audit & Statutory Matters

• Prepare financial records, schedules, and supporting documentation for the annual audit.
• Prepare audit schedules including prepayments, accruals, expenses, revenue, and other schedules requested by the auditors.
• Liaise with external auditors, tax agents, banks, and other professional advisers as required.
• Assist with relevant statutory and regulatory matters, including stamp duty and other filings where applicable.
• Ensure accounting records remain properly organised and audit-ready throughout the year.

5. Payroll & HR Administration

• Prepare and process monthly payroll accurately and on time.
• Prepare MPF contributions and ensure timely submission.
• Maintain accurate payroll and employee records.
• Maintain and monitor annual leave, sick leave, unpaid leave, and other employee absences.
• Maintain accurate and up-to-date leave balances and attendance records.
• Monitor probation periods and other relevant employment dates and notify Management in advance where action is required.
• Maintain employee documentation and confidential HR records.
• Assist with employee onboarding and offboarding administration.
• Support Management with other routine HR administrative matters as required.

6. Internal Controls & Process Improvement

• Review accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.
• Highlight accounting discrepancies, unusual transactions, or control weaknesses to Management promptly.
• Assist in maintaining and improving accounting policies and procedures.
• Ensure proper supporting documentation and approval processes are followed.

7. General Administration & Business Support

• Assist in obtaining quotations for purchases and maintenance of the Company's facilities where required.
• Liaise with third-party vendors, agents, and service providers.
• Maintain organised accounting and administrative records that are readily retrievable.
• Assist Management with ad-hoc financial, administrative, and operational matters as required.

Requirements

• Degree or Higher Diploma in Accounting or a related discipline.
• Minimum ACCA Level 2 qualification or equivalent.
• Minimum 3 years' experience maintaining a full set of accounts in Hong Kong.
• Hands-on experience with Sage 50 is required.
• Experience with Hong Kong payroll and MPF administration.
• Proficiency in Microsoft Excel, including PivotTables and VLOOKUP/XLOOKUP.
• Good written and spoken English.
• Strong understanding of accounting principles and month-end processes.
• Able to work independently, prioritise responsibilities, and meet deadlines.
• Strong attention to detail and accuracy.
• Good organisational and follow-up skills.
• Able to handle confidential financial and employee information appropriately.

What We Offer

• HKD 28,000–32,000 per month, depending on experience and qualifications.
• Paid annual leave.
• Discretionary year-end bonus.
• 5-day work week.