Accountant

Position Summary:

The Accountant position is responsible for and will perform general and advanced level accounting duties for all agency programs using individual judgement, accuracy in the application of accounting procedures and adherence to Generally Accepted Accounting Principles (GAAP).

Qualifications:

Experience dealing with the public, a high level of initiative and creativity, proven ability to be an effective communicator in person and on the phone, ability to handle a variety of tasks and responsibilities effectively, the ability to work with diverse groups of people with diplomacy and discretion. The individual must demonstrate a solid work ethic and punctuality.

The incumbent in the Accountant position must:

• Possess a bachelor’s degree in business administration and/or accounting.
• Possess a valid New York state driver’s license and reliable transportation.
• Possess strong financial, quantitative, and analytical skills, with the ability to make independent judgements on accounting issues.
• Have a thorough understanding of accrual accounting.
• Be detail oriented, with a strong emphasis on accuracy.
• Possess high-level proficiency with Quick Books Accounting software.
• Have experience with contract management.
• Have knowledge of GAAP.
• Know how to use Microsoft Excel.
• Know how to perform reconciliations and create journal entries as needed.

Technical Skills:

• Possess strong financial, quantitative, and analytical skills, with an ability to make independent judgements on billing issues.
• Possess a thorough understanding of accrual accounting.
• Be proficient in Microsoft Office (Word, Excel, PowerPoint).

Personal Skills:

• Possess Exceptional problem-solving and multi-tasking skills.
• Be comfortable working in a fast-paced, high-volume environment.
• Have excellent interpersonal and communication skills, including presentation and report writing.
• Work collegially with other staff.
• Be punctual and practice good time management.
• Consistently meets assigned deadlines.

Essential Functions:

Accounting

• Assist in processes related to accounting functions including general ledger maintenance, accounts payable and accounts receivable, billing, purchasing, grant budget development, financial statements, and annual audit.
• Responsible for General Ledger Balance Sheet reconciliation on a monthly basis and other assigned functions to complete month-end close of the general ledger.

Accounts Receivable:

• Maintain strong customer service through daily communication with staff and clients and funders.
• Manage the status of accounts, identify inconsistencies, and resolve client billing inquiries.
• Provide solutions to any billing-related concerns.
• Create and maintain client accounts, including changes in name, address, service, and rates.
• Perform day-to-day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.
• Prepare invoices for services rendered. Prepare billing reports to individual funding sources for rate based, reimbursement of expense, and other billing methods as needed.
• Assume the receiving and sorting of incoming payments.

Accounts Payable:

• Provide Accounts Payable functions following established internal controls including documenting receipt of goods or services, ensuring documented authorization for the release of funds, coding the expense account and cost center accurately. Ensure compliance with the weekly processing of checks, stuffing envelopes, and mailing payments in a timely manner.
• Work with the Chief Financial Officer (CFO) to create and utilize the annual allocation methodology.
• Record online payments, print invoices and receipts.
• Complete monthly checklist ensuring that all benefit payments, and standard operational payments are made in a timely basis.
• Maintain vendor accounts, prepare weekly cash disbursements, reconcile accounts payable monthly, and prepare annual 1099 filing.
• Work with Center for New American staff to ensure accurate client accounting in the resettlement programs including check preparation.
• Participate in the monthly recording of expenses incurred with the Agency Credit Card Program.

Other Duties: This position performs other duties as assigned.

Pay: $61,000.00 - $65,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person