Accountant

JOB TITLE:                                                                           Accountant

DEPARTMENT:                                                                    Administration/Finance

REPORTS TO:                                                                       Assistant Controller

FLSA STATUS:                                                                      Exempt

SUPERVISES STAFF:                                                           No

BLOODBORNE PATHOGENS EXPOSURE:                       Classification 3

           

JOB SUMMARY:

The Accountant plays an important role in supporting the financial health and success of AccessHealth. This position manages grant recovery, billing, reimbursement, grant reporting, grant reconciliations, journal entries, and month-end close activities to help ensure program funds are accurately tracked and utilized.

Working closely with grant program leadership and the Finance team, this position prepares reimbursement requests, monitors program budgets, reconciles financial activity, supports grant reporting, and helps maintain compliance with funding requirements.

This is a great opportunity for an accounting or finance professional who enjoys detailed work, problem solving, and using their financial expertise to support programs that directly serve families in our community.

           

 ESSENTIAL JOB DUTIES AND RESPONSIBILITIES. Performs other duties as assigned:

Grant Billing and Reimbursement

• Prepare and submit monthly grant invoices, vouchers, and reimbursement requests in accordance with state and federal requirements.
• Review and validate billing documentation to ensure accuracy, completeness, and compliance with contract requirements.
• Monitor reimbursement activity and follow up on outstanding payments.
• Reconcile invoiced amounts to general ledger activity and supporting documentation.
• Investigate and resolve billing discrepancies, payment variances, and reporting issues.
• Maintain detailed records supporting all reimbursement requests and financial transactions.

Financial Reporting and Accounting

• Prepare monthly, quarterly, and annual financial reports related to grant operations.
• Reconcile grant program revenues, expenditures, and balance sheet accounts.
• Assist with month-end and year-end closing activities related to grant funding.
• Prepare journal entries and supporting schedules as needed.
• Monitor grant expenditures to ensure spending remains within approved budget categories.
• Track administrative, nutrition education, breastfeeding, and other program-specific expenditures.
• Analyze budget-to-actual results and communicate variances to management.

Grant and Contract Management

• Monitor WIC grant budgets and funding allocations.
• Assist with budget development, revisions, and amendments.
• Ensure expenditures are allowable, allocable, and properly documented.
• Track grant utilization and identify potential over- or under-spending issues.
• Support contract compliance and reporting requirements.
• Maintain documentation necessary for grant monitoring reviews and audits.

Compliance and Audit Support

• Ensure compliance with federal, state, and local regulations governing WIC funding.
• Maintain organized records for audits, monitoring reviews, and quality assurance assessments.
• Assist with corrective action plans and responses to monitoring findings.
• Review transactions for compliance with funding requirements and organizational policies.
• Support preparation of requested documentation during audits and site reviews.

Collaboration and Program Support

• Work closely with WIC Program Directors and management to monitor financial performance.
• Provide financial information and guidance regarding budget status and funding availability.
• Assist program staff in understanding financial policies and grant requirements.
• Participate in process improvement initiatives to strengthen financial controls and reporting accuracy.
• Support special projects and additional accounting responsibilities as assigned.

EDUCATION/LICENSURE/CERTIFICATION QUALIFICATIONS:

REQUIRED:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and relevant experience may be considered.

PREFERRED:

• Minimum of 3 years of accounting, billing, grant management, or financial reporting experience.
• Experience with government-funded programs, healthcare organizations, or nonprofit accounting.
• Experience with grant accounting, or federal/state reimbursement programs strongly preferred.
• Experience preparing grant invoices, vouchers, and WISE reports.
• Experience with grant budgeting and cost allocation methodologies.
• Knowledge of Texas Health and Human Services WIC requirements.
• Experience with accounting software, ERP systems, and financial reporting tools.
• Experience responding to audit requests and monitoring reviews.

SKILLS AND EXPERIENCE:

REQUIRED:

• Working knowledge of accounting principles, financial reporting, billing, and reconciliation processes.
• Strong analytical and problem-solving skills, including the ability to identify and resolve financial discrepancies.
• Proficiency in Microsoft Excel and ability to accurately analyze and work with financial data.
• Strong attention to detail with a high level of accuracy.
• Excellent organizational and time-management skills with the ability to collaborate effectively across departments and maintain confidentiality of sensitive information.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle and feel objects, tools and controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; taste and smell.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK DEMANDS: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is not exposed to weather conditions.  The noise level in the work environment is usually moderate.