Accountant

JOB DESCRIPTION – ACCOUNTANT (IT SERVICES & SOLUTIONS)

Company: Missan Group of Companies
Department: Finance & Accounts
Job Title: Accountant
Location: Sharjah, UAE
Reporting To: Finance Manager / Management
Employment Type: Full-Time

1. Position Summary

The Accountant will be responsible for managing and supporting day-to-day accounting operations, maintaining accurate financial records, processing invoices and payments, preparing financial reports, and ensuring timely reconciliations in accordance with company policies and applicable UAE financial and tax regulations.

The ideal candidate should have prior experience working in an IT company, IT services and solutions provider, technology trading company, or a similar business environment. The candidate must understand the financial processes associated with IT hardware and software sales, service contracts, project billing, Annual Maintenance Contracts (AMC), renewals, and recurring service revenue.

The role requires strong analytical skills, attention to detail, accuracy, confidentiality, and the ability to coordinate effectively with finance, sales, procurement, technical, and management teams.

2. Key ResponsibilitiesA. Daily Accounting Operations

• Record and maintain daily financial transactions in the accounting system.
• Prepare journal entries, ledger postings, and other accounting adjustments.
• Maintain accurate accounts payable and accounts receivable records.
• Review and verify financial transactions against supporting documents.
• Maintain proper documentation for all accounting entries and transactions.
• Ensure accounting records are updated accurately and within established deadlines.
• Assist with month-end and year-end closing activities.

B. IT Sales, Service Billing & Revenue Tracking

• Prepare and process customer invoices for IT hardware, software licenses, IT services, projects, and maintenance contracts.
• Verify sales orders, quotations, purchase orders, delivery notes, service reports, and other supporting documents before invoicing.
• Coordinate with the sales and technical teams to confirm project completion, service delivery, and billing requirements.
• Track customer billing against project milestones, service agreements, and contractual payment terms.
• Monitor recurring revenue from AMC contracts, annual software subscriptions, cloud services, and IT support agreements.
• Maintain records of contract start dates, expiry dates, renewal invoices, and pending billing.
• Verify that invoices are raised accurately and on time in accordance with approved quotations and contractual terms.
• Follow up on unbilled services, pending invoices, credit notes, and billing discrepancies.
• Maintain proper records of hardware and software sales, including serial numbers or license details where relevant to the financial documentation.

C. Accounts Receivable & Customer Follow-Up

• Monitor customer outstanding balances and maintain an updated receivables ageing report.
• Follow up with customers and internal sales teams regarding overdue invoices and pending payments.
• Reconcile customer statements and resolve discrepancies in coordination with the relevant departments.
• Allocate customer receipts against the appropriate invoices.
• Track customer advances, deposits, credit notes, and outstanding balances.
• Prepare regular collection reports and highlight overdue or high-risk accounts to management.
• Ensure timely escalation of delayed payments and disputed invoices.

D. Accounts Payable & Supplier Management

• Verify supplier invoices against purchase orders, goods received notes, delivery documents, and approved service records.
• Process supplier invoices and payment requests in accordance with company approval procedures.
• Maintain supplier ledgers and reconcile supplier statements regularly.
• Track payment due dates and prepare supplier payment schedules.
• Coordinate with the procurement and technical teams regarding hardware purchases, software subscriptions, cloud services, licensing, and outsourced IT services.
• Verify supplier credit terms, advance payments, and outstanding balances.
• Identify duplicate invoices, discrepancies, and unsupported payment requests before processing.
• Maintain proper records of supplier contracts, recurring payments, and renewal commitments.

E. Petty Cash, Bank & Cash Reconciliation

• Monitor petty cash transactions, balances, and supporting documentation.
• Prepare petty cash reimbursement and expense reports.
• Perform bank reconciliations and investigate discrepancies.
• Verify bank receipts, transfers, payment transactions, and account balances.
• Reconcile cash, bank, and other financial accounts as required.
• Assist in monitoring cash flow and preparing short-term payment requirements.
• Ensure that all transactions are supported by appropriate approvals and documentation.

F. Inventory, Hardware & Procurement Reconciliation

• Assist in reconciling IT hardware inventory and accounting records.
• Verify supplier invoices against received equipment and approved purchase documentation.
• Coordinate with the warehouse, procurement, and technical teams to investigate stock discrepancies.
• Assist in monitoring inventory movements, including purchases, sales, returns, and adjustments.
• Support the tracking of IT assets, demo equipment, and other company-owned equipment where applicable.
• Assist in identifying slow-moving, obsolete, damaged, or unaccounted-for inventory.
• Ensure inventory-related accounting entries are recorded accurately and supported by proper documentation.

G. VAT & UAE Compliance

• Assist in preparing VAT documentation and periodic VAT return working papers.
• Verify tax invoices, credit notes, and supporting documents for compliance with UAE VAT requirements.
• Review the accuracy of VAT treatment applied to sales, purchases, expenses, and credit notes.
• Maintain organized VAT records and supporting schedules.
• Coordinate with external accountants, tax consultants, and auditors when required.
• Support compliance with applicable UAE accounting, tax, and company financial procedures.
• Ensure that financial documentation is maintained in accordance with applicable record-keeping requirements.

H. Financial Reporting & Reconciliation

• Assist in preparing monthly profit and loss reports, expense summaries, and other financial statements.
• Prepare accounts receivable and accounts payable ageing reports.
• Prepare customer and supplier reconciliation statements.
• Track revenue, direct costs, and outstanding balances associated with IT projects and service contracts.
• Assist in analysing project costs, service-related expenses, and gross margins where the required data is available.
• Prepare monthly expense reports and management schedules.
• Support financial closing, audit preparation, and management reporting.
• Highlight unusual transactions, variances, and discrepancies for review.

I. Accounting Systems & Internal Controls

• Maintain accurate and up-to-date financial records in the company's accounting and ERP systems.
• Use Microsoft Excel for reconciliations, reporting, data analysis, and financial tracking.
• Ensure proper documentation and authorization for financial transactions.
• Maintain confidentiality of financial information, customer records, supplier terms, and company data.
• Support improvements in accounting processes, reporting formats, and internal financial controls.
• Coordinate with relevant departments to ensure timely submission of invoices, receipts, purchase orders, and other supporting documents.

J. Additional Responsibilities

• Coordinate with sales, procurement, technical support, project management, and administration teams regarding financial matters.
• Assist management in preparing financial data and supporting schedules for business reviews.
• Support internal and external audits by providing requested documents and reconciliations.
• Assist with the preparation and monitoring of departmental budgets and expenses when required.
• Perform other finance-related duties assigned by management.

3. Required Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• Practical knowledge of accounting principles and bookkeeping.
• Understanding of accounts payable, accounts receivable, bank reconciliation, and financial reporting.
• Knowledge of UAE VAT procedures and tax documentation.
• Prior experience in an IT company, IT services provider, technology solutions company, or IT trading business is strongly preferred.

4. Required Experience

• Preferably 2–4 years of accounting experience.
• Experience in an IT services, IT infrastructure, software solutions, technology trading, or managed services environment is an advantage.
• Experience handling customer and supplier invoicing, payment follow-ups, and ledger reconciliation.
• Familiarity with project billing, AMC contracts, software subscriptions, or recurring service revenue is preferred.
• Experience working with ERP or accounting software is required or strongly preferred.

5. Required Technical Skills

• Proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and reconciliation worksheets.
• Working knowledge of accounting software or ERP systems such as Zoho Books, Tally, QuickBooks, Xero, or similar platforms.
• Ability to prepare financial reports, ageing schedules, reconciliation statements, and payment trackers.
• Understanding of sales orders, purchase orders, invoices, credit notes, and payment documentation.
• Ability to maintain structured financial records and manage multiple deadlines.

Pay: AED3,500.00 - AED5,000.00 per month

Application Question(s):

• How many years of accounting experience do you have in UAE?
• Are you an immediate joiner? Mention if you have a notice period
• Are you familiar with UAE VAT procedures and documentation?
• Which accounting software have you used previously?
• Are you comfortable handling supplier follow-ups and payment coordination?
• What is your expected monthly salary (AED)?
• What is your visa status?
• Do you have experience working with an IT Company or are you from an IT Background?

Work Location: In person