Accountant

Responsibilities

Accounts Payable Team Leadership

• Supervise the Accounts Payable (AP) team, ensuring timely and accurate processing of supplier invoices, staff claims and other business expenses.
• Review and monitor AP transactions to ensure compliance with company policies, approval requirements and accounting standards.
• Allocate work within the AP team and monitor workload, priorities and processing timelines.
• Review aged payables, outstanding invoices and unreconciled items, and ensure timely follow-up and resolution.
• Review supplier account reconciliations and investigate discrepancies.
• Provide guidance and coaching to AP team members to improve accuracy, efficiency and process discipline.
• Establish and maintain appropriate AP controls, including invoice verification, payment approval and segregation of duties.
• Monitor AP KPIs and identify opportunities to streamline and automate processes.
• Act as the escalation point for AP-related issues and coordinate with internal departments and suppliers to resolve matters.

Month-End Closing & Accruals

• Coordinate and perform month-end closing activities in accordance with the established closing timetable.
• Prepare and maintain month-end closing schedules, reconciliations and supporting documentation.
• Prepare, review and post monthly accruals and provisions based on available supporting information.
• Monitor outstanding accruals and ensure timely reversal or adjustment where appropriate.
• Perform analytical review of monthly results and investigate significant variances or unusual movements.

Commission & Rebate Verification

• Verify sales commissions, supplier rebates and other incentive arrangements against contractual terms and supporting documentation.
• Reconcile commission and rebate calculations to underlying sales or purchasing records.
• Ensure appropriate accounting treatment and timely recognition of commissions and rebates.
• Liaise with sales, procurement and other relevant departments to resolve discrepancies.
• Maintain proper documentation and audit trails for commission and rebate calculations.

Payment Review & Financial Controls

• Review payment requests and supporting documents to ensure completeness, accuracy and compliance with company policies.
• Review payment batches prepared by the AP team and ensure appropriate approvals are obtained before processing.
• Verify invoices, purchase orders, approvals, bank details and supporting documentation prior to payment.
• Monitor payment exceptions and follow up on outstanding or unusual items.
• Ensure appropriate segregation of duties and internal controls are maintained throughout the payment process.
• Identify control weaknesses and recommend improvements to payment and AP processes.

GST Compliance

• Support and coordinate GST compliance, including preparation of GST returns and supporting schedules.
• Ensure GST transactions are properly classified and recorded in accordance with Singapore GST requirements.
• Prepare and maintain supporting documentation for GST submissions and respond to queries from tax advisers or authorities where required.

Corporate Secretarial Matters

• Coordinate with the external corporate secretary on statutory filings and corporate secretarial matters.
• Maintain corporate records and ensure required statutory information is updated and properly documented.
• Assist with preparation and coordination of documents for changes in directors, shareholders, registered particulars and other corporate matters.
• Monitor statutory filing deadlines and follow up with relevant parties to ensure timely completion

Requirement

• Degree or Diploma in Accounting, Finance or a related discipline.
• Professional accounting qualification such as ACCA, CA Singapore or equivalent is preferred.
• Approximately 4–6 years of relevant accounting experience, with prior experience leading or supervising an AP team.
• Experience in managing or supervising AP operations, including invoice processing, payment review and supplier reconciliations.
• Good understanding of Singapore GST and financial reporting requirements.
• Strong knowledge of accounting controls and AP processes.
• Experience with ERP/accounting systems and good working knowledge of Microsoft Excel.
• Strong attention to detail with good analytical and problem-solving skills.
• Able to work independently while effectively managing and developing team members.
• Good communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.