Accountant Executive

JOB DESCRIPTION – ACCOUNTANCY EXECUTIVE

Company: Alegria Labs Pvt. Ltd.
Department: Accounts & Finance
Designation: Accountancy Executive
Location: Cuttack
Employment Type: Full-Time

1. Job Purpose

The Accountancy Executive will be responsible for maintaining accurate financial records, handling day-to-day accounting transactions, supporting statutory compliance, managing receivables and payables, and assisting management with financial reports and MIS.

2. Key ResponsibilitiesA. Day-to-Day Accounting

• Record purchase, sales, receipt, payment and journal transactions.
• Maintain accurate books of accounts in Tally Prime.
• Maintain cash book, petty cash and expense records.
• Prepare and maintain customer, supplier and general ledgers.
• Verify bills, invoices, vouchers and supporting documents.
• Ensure proper accounting documentation and filing.

B. Accounts Receivable & Collection

• Maintain customer outstanding and ageing reports.
• Track payments received from customers.
• Follow up with concerned teams regarding overdue payments.
• Reconcile customer accounts regularly.
• Prepare daily/weekly/monthly collection reports.

C. Accounts Payable

• Maintain supplier/vendor outstanding records.
• Verify purchase invoices before processing payments.
• Track payment due dates.
• Reconcile supplier ledgers.
• Ensure proper approval and documentation before payments.

D. Bank & Ledger Reconciliation

• Perform regular bank reconciliation.
• Reconcile customer and supplier accounts.
• Identify discrepancies and coordinate for timely correction.
• Maintain proper records of bank transactions.

E. GST & Statutory Compliance

• Assist in GST-related accounting and reconciliation.
• Support preparation of GST returns and related data.
• Reconcile purchase/sales data with GST records.
• Assist in TDS, PF, ESI and other applicable statutory compliance.
• Maintain supporting documents for statutory filings.

F. Financial Reporting & MIS

• Assist in preparation of monthly financial reports.
• Prepare outstanding, collection, expense and sales-related MIS.
• Assist in preparation of Trial Balance, P&L and Balance Sheet schedules.
• Provide financial data required by management.
• Support budgeting, forecasting and variance analysis.

G. Audit Support

• Coordinate with internal/statutory auditors.
• Provide vouchers, ledgers and supporting documents required for audits.
• Assist in resolving audit queries.
• Maintain proper audit documentation.

3. Daily / Weekly / Monthly Deliverables

Daily

• Accounting entries
• Invoice and voucher verification
• Cash/bank transaction updates
• Collection and outstanding updates

Weekly

• Bank reconciliation
• Customer/vendor ledger reconciliation
• Outstanding and collection report
• Pending payment review

Monthly

• Month-end closing activities
• GST/TDS data preparation
• Trial Balance support
• MIS and management reports
• Expense analysis
• Accounts receivable/payable ageing

4. Qualification

• B.Com / M.Com preferred.
• 1–3 years of relevant accounting experience preferred.
• Freshers with strong accounting knowledge may also be considered.

5. Technical Skills

• Good knowledge of Tally Prime.
• Good knowledge of MS Excel.
• Knowledge of GST and TDS.
• Understanding of accounting principles.
• Knowledge of bank and ledger reconciliation.
• Ability to prepare basic MIS reports.

6. Key Competencies

• Accuracy and attention to detail
• Numerical and analytical ability
• Integrity and confidentiality
• Ownership and accountability
• Good communication
• Time management
• Problem-solving ability
• Ability to work within deadlines
• Teamwork and coordination

7. Key Performance Indicators (KPIs)

The performance of the Accountancy Executive will be evaluated on:

• Accuracy of accounting entries
• Timeliness of daily accounting
• Bank reconciliation accuracy
• Customer/vendor ledger reconciliation
• Outstanding and collection reporting
• GST/TDS data accuracy and timely submission
• Month-end closing efficiency
• MIS/reporting accuracy
• Audit readiness
• Proper documentation and record maintenance

8. Working Conditions

• Office-based position.
• Standard working hours: 9:30 AM – 6:30 PM, Monday to Saturday.
• Additional hours may occasionally be required during month-end, year-end or audit periods.

9. Ideal Candidate

The ideal candidate should be accurate, disciplined, trustworthy and comfortable working with numbers and financial data. The candidate should take ownership of accounting activities and ensure that management receives reliable and timely financial information.

Pay: ₹8,602.90 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Paid sick time

Work Location: In person