Accountant/Bookkeeper

Part-Time Accounts Payable Manager / Accountant / BookkeeperPosition Title

Part-Time Accounts Payable Manager / Accountant / Bookkeeper

Position Type

Part-Time

Reports To

Owner / Controller / Finance Manager

Position Summary

We are seeking a highly organized, detail-oriented, and dependable Part-Time Accounts Payable Manager / Accountant / Bookkeeper to manage day-to-day accounting activities, with a primary focus on accounts payable, bookkeeping, account reconciliations, financial recordkeeping, and general accounting support.

The ideal candidate will have strong accounting knowledge, excellent attention to detail, the ability to manage multiple priorities, and experience working independently. This position will be responsible for ensuring vendor invoices are accurately processed and paid on time, maintaining accurate accounting records, reconciling accounts, assisting with month-end close, and providing management with reliable financial information.

The successful candidate should be comfortable working with accounting software such as QuickBooks Online/Desktop, Xero, Sage, or similar platforms, as well as Microsoft Excel or Google Sheets.

Key ResponsibilitiesAccounts Payable Management

• Manage the complete accounts payable process from receipt of invoices through payment.
• Receive, review, code, and enter vendor invoices accurately and timely.
• Verify invoices against purchase orders, contracts, receipts, or other supporting documentation.
• Obtain appropriate approvals before invoices are paid.
• Maintain accurate vendor records, including W-9s and payment information.
• Prepare and process vendor payments by check, ACH, wire transfer, credit card, or other approved methods.
• Monitor payment due dates and maintain an organized payment schedule.
• Identify duplicate, incorrect, or unauthorized invoices and resolve discrepancies.
• Communicate with vendors regarding invoices, statements, payment status, and account discrepancies.
• Reconcile vendor statements and resolve outstanding balances.
• Maintain organized electronic and/or physical accounts payable documentation.
• Ensure invoices are properly classified and recorded in the appropriate general ledger accounts.
• Assist with 1099 preparation and year-end vendor reporting, as applicable.

Bookkeeping & General Accounting

• Maintain accurate and up-to-date accounting records.
• Record daily financial transactions, including purchases, payments, deposits, expenses, and other transactions.
• Reconcile bank accounts, credit cards, loans, and other balance sheet accounts.
• Review general ledger accounts for accuracy and completeness.
• Record journal entries and adjusting entries as needed.
• Maintain accounts receivable records and assist with customer invoicing and collections when required.
• Track company expenses and ensure proper categorization.
• Maintain accurate records of prepaid expenses, fixed assets, accruals, and other accounting items as applicable.
• Assist with payroll accounting and payroll-related reconciliations.
• Monitor cash flow and upcoming financial obligations.
• Identify unusual transactions, discrepancies, or accounting errors and bring them to management's attention.

Month-End & Year-End Close

• Assist with monthly, quarterly, and year-end closing procedures.
• Prepare and post recurring and adjusting journal entries.
• Complete monthly bank and credit card reconciliations.
• Reconcile accounts payable and other balance sheet accounts.
• Review outstanding invoices, bills, credits, and vendor balances.
• Assist in preparing financial statements and management reports.
• Provide supporting schedules and documentation for accountants, CPAs, auditors, or tax professionals.
• Ensure accounting records are complete and accurate before financial reporting deadlines.

Financial Reporting

• Prepare routine financial reports and accounting summaries.
• Assist with preparation of:
• Profit & Loss statements
• Balance Sheets
• Cash flow reports
• Accounts payable aging reports
• Accounts receivable aging reports
• Expense reports
• Vendor payment reports
• Budget-to-actual reports
• Provide management with information regarding outstanding payables, upcoming payments, expenses, and cash requirements.
• Research and explain significant variances or unusual transactions.

Internal Controls & Compliance

• Follow established accounting policies and procedures.
• Maintain appropriate documentation and approval controls.
• Protect confidential financial and vendor information.
• Ensure transactions are properly authorized and documented.
• Assist with improving accounting procedures and internal controls.
• Maintain organized financial records in accordance with company policies and applicable requirements.
• Support tax preparation and audit requests by providing accurate financial records and documentation.

Administrative & Process Improvement

• Maintain an organized accounting filing system.
• Establish and maintain efficient invoice approval and payment workflows.
• Help automate repetitive accounting and accounts payable processes where practical.
• Identify opportunities to improve accounting accuracy, efficiency, and reporting.
• Assist management with special accounting projects as needed.
• Work collaboratively with management, vendors, customers, payroll providers, CPAs, and other financial professionals.

Required Qualifications

• 3+ years of experience in accounts payable, bookkeeping, accounting, or a related field.
• Strong understanding of basic and intermediate accounting principles.
• Demonstrated experience managing accounts payable.
• Experience with bank and credit card reconciliations.
• Strong proficiency with accounting software, preferably QuickBooks.
• Strong Excel or Google Sheets skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to meet deadlines and manage multiple priorities.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills.
• High level of integrity and discretion when handling confidential financial information.
• Ability to identify errors and discrepancies and take appropriate corrective action.

Preferred Qualifications

• Bachelor's degree or associate degree in Accounting, Finance, Business, or a related field.
• Experience as a Bookkeeper, Staff Accountant, Accounts Payable Manager, or Accounting Manager.
• QuickBooks Online certification or significant QuickBooks experience.
• Experience working with small- to medium-sized businesses.
• Experience with multi-location or multi-entity accounting.
• Experience preparing 1099s.
• Experience assisting with month-end and year-end close.
• Experience working with external CPAs or accounting firms.
• Experience with payroll processing or payroll accounting.
• Experience implementing accounting systems, procedures, or workflow improvements.

Technical Skills

The successful candidate should be comfortable with:

• QuickBooks Online/Desktop or comparable accounting software
• Microsoft Excel
• Google Sheets
• Microsoft Office / Google Workspace
• Online banking platforms
• Accounts payable and invoice management systems
• Electronic payment systems
• Document management and cloud-based accounting systems

Core Competencies

• Accuracy: Maintains a high level of accuracy in financial data entry and reporting.
• Attention to Detail: Carefully reviews invoices, transactions, reconciliations, and financial records.
• Organization: Keeps accounting records, invoices, and documentation well organized.
• Reliability: Consistently meets deadlines and follows through on responsibilities.
• Problem Solving: Investigates discrepancies and develops appropriate solutions.
• Confidentiality: Handles sensitive financial and business information professionally.
• Communication: Communicates effectively with vendors, management, employees, and financial professionals.
• Independence: Can work effectively with limited supervision.
• Financial Judgment: Understands when issues require escalation to management or the CPA.
• Technology: Quickly learns and effectively uses accounting and financial software.

Typical Part-Time Schedule

The position is expected to require approximately 15–25 hours per week, depending on business needs.

The schedule may be flexible and can potentially include remote or hybrid work. Certain responsibilities, such as accounts payable processing, bank reconciliation, and month-end close, may require work on specific days or around established accounting deadlines.

Performance Expectations

Within the first 90 days, the successful candidate should be able to:

• Take ownership of the accounts payable process.
• Maintain accurate and current vendor records.
• Process invoices and payments accurately and on schedule.
• Complete routine bank and credit card reconciliations.
• Maintain clean and organized accounting records.
• Identify and resolve discrepancies promptly.
• Establish a consistent month-end bookkeeping process.
• Provide management with timely and accurate accounting information.
• Develop a clear understanding of the company's accounting procedures and financial workflow.

Key Performance Indicators (KPIs)

Performance may be evaluated based on:

• Timely processing and payment of vendor invoices.
• Accuracy of accounts payable records.
• Accuracy and timeliness of account reconciliations.
• Number of unresolved accounting discrepancies.
• Timeliness of month-end close activities.
• Accuracy of financial reports.
• Vendor satisfaction and responsiveness.
• Organization and completeness of accounting documentation.
• Compliance with company accounting policies and procedures.
• Ability to identify opportunities for process improvement.

Compensation

Compensation: $_____ per hour, depending on experience and qualifications.

The position may be structured as an hourly part-time employee or independent contractor, subject to applicable employment and tax requirements.

Benefits

Benefits, if applicable, may include:

• Flexible part-time schedule
• Remote or hybrid work options
• Paid time off, if applicable
• Professional development opportunities
• Flexible scheduling around accounting deadlines

Work Environment

This position may be performed in an office, remotely, or through a hybrid arrangement. The role requires regular use of computers, accounting software, email, online banking platforms, spreadsheets, and digital document-management systems.

Confidentiality

The individual in this position will have access to confidential financial, banking, vendor, customer, employee, and business information. The employee/contractor is expected to maintain strict confidentiality and use such information only for legitimate business purposes.

Equal Opportunity Statement

We are an equal opportunity employer and consider qualified applicants without regard to legally protected characteristics. We are committed to providing a professional, respectful, and inclusive work environment.

How to Apply

Interested candidates should submit a resume and a brief summary of their accounting and accounts payable experience, including the accounting software they have used, years of experience, availability, and desired hourly rate.

Job Title: Part-Time Accounts Payable Manager / Accountant / Bookkeeper
Hours: Approximately 15–25 hours per week
Pay: $27-49 per hour
Location: Remote
Work Arrangement: Remote

Pay: $27.00 - $49.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

• Relocation assistance

Work Location: In person