Accounting Admin

Overview

Join our dynamic team as an Accounting Admin to join our construction company. This position will primarily focus on preparing invoices, tracking payments, managing collections, and communicating with general contractors and New York City agencies.

The ideal candidate is reliable, organized, and comfortable working with numbers, spreadsheets, and administrative documentation. If you thrive in a fast-paced environment and are passionate about precision and detail, this role is perfect for you!

Duties & Responsibilities

• Prepare, create, and submit invoices to general contractors, clients, and city agencies.
• Ensure invoices are accurate, properly formatted, and supported by the required documentation.
• Track outstanding invoices, monitor payment statuses, and maintain organized billing records.
• Follow up with general contractors, clients, and city agencies regarding outstanding payments and collections.
• Communicate professionally via email and telephone to resolve billing inquiries, discrepancies, and payment delays.
• Maintain and update accounts receivable records, payment logs, and billing spreadsheets.
• Organize and maintain project-related documents, including invoices, contracts, purchase orders, and supporting paperwork.
• Assist with reviewing payment records and identifying discrepancies between invoices and payments received.
• Coordinate with internal staff to obtain information and documentation necessary for accurate invoicing.
• Perform general administrative duties, including data entry, document preparation, filing, and recordkeeping.
• Provide additional accounting and administrative support as needed.

Qualification & Experience

• Bachelor's degree required, preferably in Accounting, Finance, Business Administration, or a related field.
• Entry-level candidates and recent college graduates are encouraged to apply.
• Proficiency in Microsoft Excel, Google Sheets, Microsoft Word, and Adobe Acrobat.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, meet deadlines, and maintain accurate records.
• Comfortable working with numbers, invoices, spreadsheets, and financial documentation.
• Ability to communicate professionally and effectively with general contractors, clients, and government agencies.
• Previous experience in billing, accounts receivable, bookkeeping, or office administration is a plus but not required.
• Previous experience in the construction industry is preferred but not required.

This role is designed for motivated professionals eager to apply their accounting expertise in a collaborative environment. We value accuracy, transparency, and proactive problem-solving—qualities that drive our success. If you're ready to contribute your skills to a vibrant team committed to excellence in financial management, we look forward to welcoming you!

Pay: $17.00 - $20.00 per hour

Expected hours: 16.0 – 24.0 per week

Application Question(s):

• Proficiency in Microsoft Excel, Google Sheets, Microsoft Word, and Adobe Acrobat?

Education:

• Bachelor's (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Floral Park, NY 11001 (Required)

Work Location: In person