Accounting & Admin Assistant

About the Role

The Accounting/Admin Assistant provides support across finance and general office operations. This role combines transaction recording, disbursement coordination, compliance documentation, and administrative/facilities support, ensuring accurate financial records and smooth day-to-day office functioning.

Scope and Responsibilities

Accounting & Finance

• Record daily transactions accurately in the accounting system/books
• Process liquidation and replenishment of cash advances/petty cash
• Prepare and issue client invoices based on agreed payment terms
• Issue Official Receipts (OR) and Certificates as required
• Schedule and coordinate vendor/supplier payments
• Maintain and update ledgers, receipt books, and manual records
• Coordinate with bank/finance team for disbursement uploads and releases
• Validate employee reimbursement receipts for accuracy and policy compliance

Payroll & Compliance

• Support in maintaining payroll files with strict confidentiality
• Ensure proper archiving of filed forms, acknowledgments, and signed documents
• Support internal and external audit requirements through organized recordkeeping

Procurement & Vendor Management

• Process purchase requests and route for approvals
• Assist in supplier accreditation and conduct cost comparisons/quotations
• Maintain organized filing of contracts, invoices, and legal/compliance documents

Administrative & Office Support

• Assist in managing pantry/office supplies inventory and replenishment
• Coordinate courier and delivery requests
• Arrange office repairs and maintenance requests
• Handle other miscellaneous administrative tasks as needed

HR Support

• Assist HR Manager with updating and maintaining employee records database
• Support tracking and updating of employee benefits records (enrollment, utilization, documentation)
• Maintain and update the Applicant Tracking System (ATS), encoding applicant data, updating status, organizing candidate files
• Provide logistical support for company events (e.g., coordinating venue/supplier needs, materials preparation, attendance tracking)
• Perform other HR-related clerical/administrative tasks as assigned by the HR Manager

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
• 1-3 years in an accounting/admin support role
• Working knowledge of bookkeeping principles and basic accounting procedures
• Proficient in MS Excel, SharePoint, and MS Word
• Strong attention to detail and organizational discipline
• Ability to handle confidential payroll, financial, and employee data responsibly
• Good communication skills for coordinating across teams and with vendors

Why this opportunity is right for you

• Competitive salary + regular reviews
• Day-one HMO (dependents included)
• Day shift, weekends off
• 15–20 vacation days + sick/compassionate leave
• Hybrid setup: 3 days onsite, 2 days WFH
• Training, mentorship & career growth
• Wellness programs + subsidies
• Allowances & performance bonuses
• Awesome and supportive team in Makati