Accounting and Admin Assistant

A: Accounting related task;

(1) Accounts Payable

• Process supplier invoices and recognize proper VAT and withholding taxes
• Review the accuracy and completeness of supporting documents for staff expense claims
• Process payment requests
• Process payments through bank checks and/or online transfers
• Releasing of checks
• Review the BIR Form 2307 for release to suppliers and providers
• Petty cash management

(2) Closing

• Post and process journal entries for all business transactions, ensuring accuracy
• Amortization of prepayments
• Depreciation of fixed asset
• Review and update all accruals/provisions
• COGS and Inventory revaluation
• Account reconciliations
• Performing reconciliations for intercompany accounts

(3) Audit support

• Work closely with auditors and provide necessary documentation/inquiries

(4) Compliance

• Annual registration of books with BIR
• Business permit renewal

B: Admin related task;

• Main contact person for field team supervisors regarding any office-related needs
• Endorse queries from the company mobile number to appropriate departments
• Monitor attendance and ensure the timely submission of leave forms by team
• Assist in finding suppliers/providers, as needed
• Main contact person for general supplier invoices and validation
• Coordinate with building administrator for gate passes, work permits, scheduling of pest control including maintenance
• Overseeing fixed asset monitoring and control
• Ordering supplies, managing equipment, and ensuring general office upkeep
• Filing accounting documents
• Booking domestic and international flights, hotels, and transportations and organizing internal meeting
• Support office moving/renovation projects
• Dispatching of sales invoices to customers or documents to the service providers.
• Coordinating with the HMO, Group life insurance, company vehicles of the employee request, claims, updates and renewals.