Accounting and Admin Associate

The Finance and Admin Associate supports daily financial and admin operations across Accounts Payable, Accounts Receivable, and company admin tasks. This role ensures accurate processing of transactions, proper documentation, and timely reporting to support the company’s financial goals.

The role serves as the analytical and operational backbone of a company’s finance team, taking charge of the routine record-keeping to strategic performance analysis. On a day-to-day basis, they are responsible for cross-referencing general ledgers and maintaining precise account reconciliations.

The candidate should demonstrate strong attention to detail, analytical skills and ensure that financial activities comply with relevant accounting standards, tax regulations, and internal financial controls.

Key Duties and Responsibilities

Accounting and Finance Record Management

• Ensure to support the Accounting Officer in performing routine bank transactions (matching bank statement balances with Netsuite cash balances) as well as reconciling balance sheet accounts (AP, AR, petty cash, tax accounts and cash received from liquidations).
• Support in preparation of Request for Payments (Accounts Payable Account) completing the supporting documents such as Purchase Order, Purchase quotation, expense invoices and verifying that transactions are tagged to the correct account codes, departments, projects, or profit centers.
• Proper documentation and maintaining digital and paper trails such as invoices, contracts, tax forms, receipts and bank slips so internal or external auditor can easily trace and verify any figures.
• Support on liquidation process, liquidation supplier and employee cash advances by comparing the approved cash advances against actual invoices from suppliers and team members. Calculation whether there should be a return for unused cash or reimbursement. And ensure the proper classification of expenses for each liquidation.
• Organize and maintain both digital and physical financial documents, including invoices, receipts, and contracts.
• Support Accounting Officer with other financial relevant tasks assigned from time to time.

Administrative Tasks

• Onboarding
• Assist in the purchase and payment filing of business cards
• Assist in the accountability sheet creation and tagging of the newly onboarded employee for assets assigned.
• Assist in providing locker/pedestal key for newly onboarded employee
• Coordinates with ITG Admin for car pass/parking ID.
• Inventory Management
• Conducts monthly, quarterly, and annual inventory.
• Assist in managing office equipment and supplies, and order/replenish new equipment and supplies as needed
• Assist in maintaining office supplies and coordination with vendors to ensure cost-effective service
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Assist in purchasing and canvassing of items, as needed.
• Sales Documentation
• Acts as liaison in processing contract review request with Legal Department

Communication and Coordination

• Act as liaison, communicating with internal departments, government agencies and clients regarding accounts receivable collection.

Other Support Duties:

• Support the Finance, HCD, Admin and Sales Department in day-to-day tasks and perform other duties that are related to the role.
• Other tasks and special projects that may be required by the organization to achieve its goal.
• Adherence and participation to company initiated events.
• Timely completion and participation of other company operational tasks such us:
• Daily Time Record (DTR)
• Key Performance Indicator (KPI)
• Learning Effectiveness Forms (LEF)
• Liquidation/Reimbursement
• Filing of contracts

Qualifications

ualification Requirements

• Educational
• Bachelor’s/College Degree in Finance, Accounting, Business Administration, or a related course
• Fresh graduates are welcome to apply; relevant internship or on-the-job training experience is an advantage
• With at least 1–2 years of related work experience is a plus, but not required
• Communication: Excellent written and verbal communication skills.
• Detail-oriented, highly organized, and able to handle confidential financial information
• Able to work independently with minimal supervision and meet deadlines
• Proficient in Microsoft Office and/or Google Workspace (Docs, Sheets, Drive)
• Experience using task management tools such as Asana is an advantage
• Compliance: Experience with ISO 9001:2015 is a plus.

Pay: From Php18,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Flexible schedule
• Flextime
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Hybrid remote in Quezon City