Accounting & Admin Support

Job Overview

Aran USA, Inc. is seeking an organized, detail-oriented Accounting & Admin Support to join our team. This position supports daily accounting operations, accounts payable and receivable, employee timekeeping, HR administration, and general office operations.

The ideal candidate is dependable, professional, comfortable handling confidential information, and able to manage multiple responsibilities while maintaining accuracy and meeting deadlines. This role works closely with vendors, employees, and internal departments.

Key Responsibilities

Accounts Receivable (AR)

• Record customer payments and bank drafts in the accounting system.
• Prepare and distribute accounts receivable reports.

Accounts Payable (AP)

• Enter vendor invoices and goods receipts into the accounting system.
• Prepare invoices for approval and payment.
• Post vendor payments in the accounting system.
• Send payment remittances to vendors.
• Create purchase orders and prepare manual checks as needed.
• Communicate with vendors regarding invoices and payments.

Accounting & Reconciliations

• Reconcile company credit cards and petty cash.

Payroll, Timekeeping & HR Support

• Review employee timesheets and correct timekeeping discrepancies.
• Enter employee PTO requests.
• Assist employees with timekeeping questions.
• Assist with new-hire onboarding, background checks, drug screening, and employee records.

Administrative & Office Support

• Answer incoming calls and assist visitors as needed.
• Process incoming and outgoing mail and coordinate FedEx/UPS shipments.
• Maintain office supplies and assist with purchasing.
• Coordinate hotel and car rental arrangements for business visitors.
• Scan, upload, and maintain invoices and work orders.
• Assist with employee events and other office activities.
• Provide general operational support to management and other departments as needed.

Qualifications

• Previous experience in accounting, bookkeeping, accounts payable, or accounts receivable preferred.
• Experience with invoice processing, payment entry, and account reconciliations preferred.
• Experience with payroll or employee timekeeping systems is a plus.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience with an ERP or accounting software system preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and employee information professionally.
• High school diploma or equivalent required; accounting coursework or a degree is a plus.

What We’re Looking For

We are looking for someone who takes pride in accurate work, communicates professionally, follows through on responsibilities, and is willing to learn. The right candidate will be comfortable balancing accounting duties with employee support and general office responsibilities.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person