Accounting and Administration Manager

About the role

This role is responsible for managing day-to-day accounting operations finance reporting, payroll administration, Human Resources support and office facilities management functions. Ensures accuracy and integrity financial records, compliance with accounting standards and statutory requirements, and efficient office operations. You will work closely with accounting teams, auditors, and other service providers to support financial management, operational efficiency, and a well-organized working environment.

Key responsibilities:

1.  Record and classify financial transactions

• Manage daily financial transactions, including receipts, payments, invoices, and vouchers, record into the accounting system timely. Classification and coding these transactions in accordance with the company's accounting policies and relevant accounting standards.

2.   Accounts payable and receivable management

• Handle accounts payable processes: verifying invoices, matching with purchase orders and receiving reports, and scheduling payments to ensure timely settlement while maintaining good relationships with suppliers.
• Accounts receivable: issue invoices promptly, monitor collections, and follow up on overdue payments to optimize cash flow.

3. Financial statement and report

• Provide necessary data and work closely with accounting team in the preparation of monthly, quarterly, and annual financial statements. Consolidating and organizing financial information, calculating basic financial ratios, and ensure the integrity and accuracy of the financial reporting process.

4. Expense reporting and cost efficiency

• Review and process employee expense reports, ensuring compliance with company policies and proper documentation. Analyze expense trends and provide reports to management for cost control and identify potential of cost savings.

5.    Tax compliance

• Compile and organize relevant financial data for tax filings. Assist in the preparation of tax returns and ensure that all tax-related information is accurate and submitted on time. Monitoring updates or revision on Singapore tax regulations actively that may affect the company's tax obligations.

6.    Financial Audit

• Act as the primary contact point to coordinate with auditors for audits activities, including preparing audit schedules, financial records, supporting documents, identifying potential risk, discrepancies and areas improvement. Follow up audit findings and correction actions, maintain audit reports according to regulatory and company requirements.

7.    Maintain accounting files and record

• Keep accounting files and records in an organized and easily accessible manner. Ensure proper storage and archiving of financial documents for both in hardcopies or digital formats, in accordance with the company's record retention policies.

8. Payroll

• Support new staff onboarding, process monthly payroll, manage mandatory contribution and employee income tax submission.

9. Office Management

• Manage day-to-day office premises operations to ensure a productive work environment.
• Act as a point of contact for office-related issues and coordinate with facilities management.
• Implement and maintain office policies and procedures to improve efficiency.

10.   Administrative Support

• Organize and maintain office files and records for both softcopies and hardcopies.
• Coordinate and facilitate internal and external meetings, including preparing agendas and minutes.
• Monitor office supplies and place orders to ensure adequate inventory.
• Assist in the preparation and processing of expense reports and invoices.
• Manage and track key administrative projects and deadlines.

Qualifications and Requirements:

• Degree in Accounting, Finance or a related field
• Min. 3 years practical accounting experience, payroll management, tax submission and administration.
• Proficiency experience in freight forwarder or international logistics industry is preferred.
• Strong knowledge in accounting principles and practices.
• Proficiency in accounting software, Ms Excel, data entry, analysis and reporting.
• Good numerical and analytical skills, with attention to detail and accuracy.
• Strong organizational and time management to handle multiple tasks to meet deadlines.
• Proficiency in Chinese for communicating with stakeholders and Business Partners
• Only Singaporean needs to apply