Accounting & Administrative Assistant

About the role

This is an Accounting & Administrative Assistant position responsible for managing accounting documentation, inventory records, and importation/vehicle registration coordination. The role involves preparing business documents, monitoring accounts receivable, maintaining company records, and liaising with accountants, customs brokers, and government offices.

Key responsibilities

• Prepare invoices, delivery receipts, purchase orders, quotations, and other business documents
• Monitor Accounts Receivable (AR) and customer payments
• Record company expenses, purchases, sales, and payments
• Coordinate with the company accountant regarding BIR and accounting requirements
• Maintain complete and organized company records and filing
• Maintain and update inventory and warehouse records
• Monitor incoming and outgoing items
• Maintain customer and supplier records
• Prepare reports using Excel and company systems
• Coordinate with the company's customs broker regarding imported shipments and prepare required documents for customs clearance

About you

• College graduate with diploma required
• Graduate of Accounting, Accounting Technology, Financial Management, or a related business course
• Accounting/bookkeeping background required
• Good knowledge of Microsoft Excel
• Organized and very careful with documents and numbers
• Able to coordinate with accountants, brokers, government offices, customers, and suppliers
• Honest, responsible, reliable, and able to work independently
• Experience in importation, logistics, or LTO documentation is an advantage but not required; training will be provided