Accounting & Contracts Coordinator – Experience Required

Company: Smile Roofing

Location: Woodland Hills, CA

Job Type: Full-Time, In-Office

Pay: $25.00 per hour

Schedule: Monday–Friday

Job Description

Smile Roofing is seeking an experienced, organized, and detail-oriented Accounting & Contracts Coordinator to join our busy construction office in Woodland Hills.

We are looking for a reliable professional who can independently handle daily financial operations, customer collections, vendor payments, invoicing, and contracts.

Previous accounting, bookkeeping, or AR/AP experience is REQUIRED. This is not an entry-level position.

Key Responsibilities

• Manage accounts receivable and collect outstanding customer payments.
• Manage accounts payable and prepare checks for subcontractors and vendors.
• Create, update, and track customer invoices and payments in real time.
• Enter receipts, expenses, and bills into the company system.
• Prepare customer contracts, subcontractor agreements, and change orders using company templates.
• Track contract signatures, payment schedules, and outstanding balances.
• Maintain accurate and organized financial records.
• Track subcontractor documents, W-9s, insurance certificates, and lien releases.
• Communicate with customers, vendors, and subcontractors regarding payments and contracts.
• Prepare weekly financial reports for management.
• Ensure all records are accurate and updated daily.

Requirements

• Minimum 2 years of accounting, bookkeeping, or AR/AP experience — REQUIRED.
• Previous construction or roofing company experience strongly preferred.
• Experience with QuickBooks or similar accounting software.
• Strong knowledge of invoicing, collections, and vendor payments.
• Experience handling contracts and financial documentation.
• Excellent organizational and communication skills.
• Ability to work independently and manage multiple tasks.
• Strong attention to detail and ability to meet deadlines.
• Proficiency in Excel, email, and office software.

Compensation & Schedule

• $25.00 per hour
• Full-time, in-office position
• Location: Woodland Hills, CA
• Long-term opportunity with a growing roofing company

Experienced candidates only. Please submit your resume with relevant accounting and financial administration experience.

Pay: From $25.00 per hour

Work Location: In person