Accounting and Human Resources Assistant

Accounting and Human Resources Position Summary

SPAAN Tech is seeking an Accounting and Human Resources Assistant to join our team! The right candidate will manage our employee benefit programs by staying current on the latest developments, work closely with our Finance and Executive teams to ensure proper administration, and provide excellent customer service to our team.

About SPAAN Tech

SPAAN Tech, Inc. is a leading architecture, engineering, and construction management firm, conveniently located in the Chicago Loop. We provide and implement sustainable solutions in transportation, aviation, water, energy, and new technologies. Since 1998, SPAAN Tech Inc., has valued a professional work environment and talented staff. We continually seek qualified professionals to join our team and our mission of providing exceptional service to our clients.

Responsibilities:

• A/P and A/R entry
• Payroll entry
• Weekly processing of timesheets
• Time-off requests processing
• Vacation/sick accrual tracking
• Provide general support of finance function
• Support HR and Finance Department, as well as accounting managers with various projects
• Support the staffing process by conducting background checks
• Facilitate onboarding process, and coordinate enrollment for all company benefits in a timely manner
• Prepare and maintain HR orientation materials for new employees
• Coordinate benefit changes and terminations
• Assist with filing and maintenance of accurate and confidential employee personnel and finance files
• Complete employment verification requests
• Provide general support of finance function
• Weekly processing of timesheets
• Payroll support including time-off requests
• Comply with established internal control practices and procedures to ensure proper management of financial transactions
• Prepare correspondence and conduct research on behalf of the President/CEO
• Other duties as assigned

Qualifications

Required

• A Bachelor’s degree (or higher) in Accounting, Business, Human Resources-related, or HR related fields
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• 5 years experience in a related role
• Experience with timesheets and ADP, Paylocity, and Deltek Vision software
• Exceptional organizational skills
• Ability to maintain high level of confidentiality regarding all aspects of work

Preferred

• Experience in the A/E/C industry
• Experience in accounts payable and accounts receivable processing
• Working knowledge of Accounting/HR principles

Company offers:

• Full Time – Monday-Friday
• 401K – with Company Match
• Healthcare: Medical, Dental, Vision
• Life Insurance
• Short- and Long-term Disability Benefits
• Vacation Pay

SPAAN Tech is a proud Equal Opportunity Employer.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience in the A/E/C industry?
• Do you have experience with timesheets and/or ADP software?

Education:

• Bachelor's (Required)

Work Location: In person