Accounting & Inventory Coordinator

Accounting & Inventory Coordinator

Bilingual Chinese / English

Bella Luxe Living Inc. is hiring a full-time Accounting & Inventory Coordinator for our Flushing location.

This position combines bookkeeping/accounting support and inventory control, with general administrative responsibilities as needed.

We are currently expanding and reorganizing our warehouse operations, and this role will also help establish and maintain a more accurate inventory management system.

Position Details

• Location: Flushing, NY
• Job Type: Full-Time, In-Person
• Schedule: Monday–Friday
• Hours: 9:30 AM–6:30 PM （1 hour lunch break)
• Compensation: $19–$24/hour, depending on experience

Key Responsibilities

Accounting & Bookkeeping

• Create and manage invoices in QuickBooks
• Record customer payments, deposits, vendor payments, and business expenses
• Maintain Accounts Receivable and Accounts Payable
• Perform basic bank and credit card reconciliations
• Maintain accurate financial records and Excel spreadsheets
• Organize invoices, receipts, purchase records, and payment documentation

Inventory Control

• Work closely with warehouse staff to maintain accurate inventory records
• Track inventory receiving, outgoing shipments, and stock movements
• Verify warehouse receiving and shipping records against orders and invoices
• Maintain and update inventory spreadsheets and product records
• Assist with physical inventory counts and inventory reconciliation
• Investigate inventory discrepancies and coordinate corrections with warehouse staff
• Help establish inventory procedures, product/SKU records, and warehouse inventory organization
• Participate in inventory counting and system setup during the company's upcoming warehouse relocation
• Support ongoing inventory reporting once the new warehouse system is established

Administrative Support

• Organize contracts, licenses, insurance documents, and company records
• Assist with general office administration and management follow-ups
• Coordinate with customers, vendors, accountants, warehouse staff, and internal team members

Requirements

• Fluent in English and Mandarin Chinese
• QuickBooks experience required
• Proficient in Microsoft Excel / Google Sheets
• 1–3 years of bookkeeping, accounting support, inventory, or administrative experience preferred
• Strong attention to detail and accuracy
• Comfortable working with numbers, invoices, payments, and inventory records
• Strong organizational and follow-up skills
• Able to work independently and coordinate with warehouse staff
• Reliable, responsible, and willing to help build and improve internal processes

Experience in inventory control, warehouse operations, building materials, wholesale, construction, furniture, cabinetry, or import/export is a plus.

Bella Luxe Living Inc. is a growing home furnishing and building-material company serving customers, contractors, designers, developers, and dealers throughout the New York area.

Pay: $19.00 - $24.00 per hour

Expected hours: 40.0 per week

Work Location: In person