Accounting and Operations Coordinator

Job Title: Accounting and Operations Coordinator

Job Summary

The Accounting and Operations Coordinator supports the financial and operational functions of the company. This role is responsible for accounts payable and receivable, job-related administrative support, and coordination of day-to-day office and project operations. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced construction environment where priorities shift and teamwork is essential.

Key Responsibilities

Accounting & Financial Support

• Process accounts payable and receivable, including vendor invoices, customer billings, and collections
• Prepare and send progress billings, lien waivers, and job closeout documents
• Reconcile accounts, track expenses, and assist with month-end reporting
• Maintain accurate financial and job cost records
• Coordinate with external accountants, payroll providers, and vendors as needed

Operations & Job Coordination

• Support project managers with job setup, documentation, and tracking
• Maintain job files, contracts, change orders, insurance certificates, and compliance documents
• Track project costs, purchase orders, and subcontractor agreements
• Assist with scheduling, job status updates, and internal reporting
• Serve as a point of contact between the office, field staff, vendors, and clients

Office & Administrative Support

• Manage daily office operations and administrative processes
• Answer phones, manage correspondence, and maintain organized digital and physical filing systems
• Order office supplies and manage vendor relationships
• Assist ownership or management with special projects and reporting

Qualifications

• MUST HAVE 2+ years of experience in accounting, office management, or operations (construction experience preferred)
• MUST HAVE Quickbooks experience
• Working knowledge of accounts payable, accounts receivable, and basic bookkeeping
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities independently
• Strong communication skills and a team-oriented mindset

Preferred Skills

• Experience in construction, contracting, or a trade-based business
• Familiarity with job costing and progress billing
• Understanding of lien laws, insurance certificates, and construction compliance (a plus, not required)

Work Environment

This role is based in a small construction office and requires close collaboration with project managers, field staff, vendors, and clients. Flexibility and adaptability are key to success.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Work Location: In person