Accounting & Project Support Specialist

Position Type: Full-Time, In-Person
Location: Lutz, FL
Department: Finance / Accounting
Title: Accounting & Project Support Specialist
Salary: $75,000.00 – Salary (Exempt)

Position Summary

Granite Communications & Security is a fast-growing, nationwide low-voltage company specializing in structured cabling, security systems, access control, and related technology solutions.

We are seeking a dependable, detail-oriented Accounting & Project Support Specialist to provide comprehensive accounting support across accounts payable, accounts receivable, project billing, job costing, vendor management, and financial reporting.

This position plays an important role in keeping our accounting processes accurate, organized, and on schedule while coordinating closely with management, project teams, customers, vendors, and subcontractors. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced specialty contracting environment.

Key Responsibilities

Accounts Payable & Vendor Management

• Enter and maintain vendor and subcontractor invoices in QuickBooks Online.
• Review invoices for accuracy, appropriate documentation, and compliance before processing.
• Route invoices to management and appropriate team members for approval.
• Obtain required lien releases prior to AP disbursements.
• Assist with payment scheduling and cash-flow planning.
• Maintain vendor relationships and respond professionally to payment and account inquiries.
• Complete and maintain vendor applications, subcontractor agreements, and related documentation.
• Maintain organized vendor and subcontractor accounting records.
• Assist with AP reconciliations and month-end closing activities.

Accounts Receivable & Customer Billing

• Prepare and submit customer invoices accurately and on schedule.
• Prepare monthly AIA progress billings, including G702/G703 documentation when required.
• Assemble customer billing packages and supporting documentation.
• Assist with accounts receivable reconciliation and research discrepancies.
• Help ensure customer billing meets contractual and documentation requirements.
• Coordinate with project teams to obtain information required for timely and compliant billing.

Job Costing & Project Accounting

• Support accurate job-cost allocation and project accounting.
• Assist with Work-in-Progress (WIP) reporting.
• Review project-related accounting information for accuracy and completeness.
• Work with project and management teams to identify and resolve costing, billing, or invoice discrepancies.
• Support accurate project profitability reporting through timely and accurate financial data entry.

General Accounting & Administrative Support

• Assist the Controller and management team with financial reports, reconciliations, and accounting projects.
• Support month-end accounting and reporting processes.
• Maintain complete, accurate, and organized accounting records.
• Assist with documentation and recordkeeping necessary for customer, vendor, subcontractor, and project requirements.
• Communicate professionally with customers, vendors, subcontractors, project teams, and management.
• Help improve accounting processes and workflows as the company continues to grow.

Required Qualifications

• Associate degree in Accounting, Business Administration, or a related field preferred.
• 3+ years of recent accounting experience in construction, specialty contracting, electrical, low-voltage, or a related trade environment.
• Experience with construction job costing and project accounting.
• Strong proficiency in QuickBooks Online.
• Proficiency in Microsoft 365, particularly Excel and Word.
• Working knowledge of accounts payable and accounts receivable processes.
• Experience with construction billing documentation and AIA progress billing preferred.
• Ability to accurately manage detailed financial and project documentation.

Core Competencies

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to effectively manage multiple priorities and deadlines.
• Dependable, proactive, and process-driven work style.
• Strong analytical and problem-solving skills.
• Professional written and verbal communication.
• Ability to work collaboratively across accounting, operations, and project management.
• Comfortable working in a fast-paced, growing construction environment.
• Professional demeanor and appearance appropriate for interactions with customers, vendors, subcontractors, and business partners.

Why This Role Is Important

This position serves as an important connection between finance, operations, project management, customers, vendors, and subcontractors. The Accounting & Project Support Specialist helps ensure:

• Accurate and timely customer billing
• Proper AP processing and vendor payments
• Accurate job costing and project profitability reporting
• Complete subcontractor and vendor documentation
• Reliable WIP and financial reporting
• Strong communication between accounting and project teams
• Consistent, organized accounting processes as the company grows

Position Details

• Employment Type: Full-Time
• Schedule: In-Office, 40-45 hours a week
• Location: Lutz, FL
• Department: Finance / Accounting

Candidates may be required to complete a skills assessment. Employment may also be contingent upon successful completion of a background check and submission of professional references.

Benefits

Full-time employees are eligible for benefits including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)
• Opportunities for advancement

Equal Opportunity Employer

Granite Communications & Security is an Equal Opportunity Employer and considers qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable law.

Pay: $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many recent years of accounting experience do you have in the construction or specialty trades industry?

Experience:

• Accounting: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)

Ability to Commute:

• Lutz, FL 33548 (Required)

Work Location: In person