Accounting Assistant - Accounts Payable

Job Summary The Accounting Assistant – Accounts Payable is responsible for processing supplier invoices, verifying supporting documents, monitoring payment schedules, and ensuring that all accounts payable transactions are accurate and properly recorded. The role supports the Finance and Accounting Department in maintaining organized financial records and ensuring timely payments to suppliers.

Key Responsibilities

• Receive, review, and verify supplier invoices, billing statements, purchase orders, and other supporting documents.
• Process accounts payable transactions accurately and in a timely manner.
• Ensure that all invoices and payment requests are properly approved and supported by complete documentation.
• Monitor due dates and prepare schedules of accounts payable to ensure timely supplier payments.
• Reconcile supplier statements with company records and investigate discrepancies.
• Prepare payment vouchers and other documents required for payment processing.
• Maintain and update accounts payable records, including invoice details, payment status, and outstanding balances.
• Coordinate with suppliers and internal departments regarding billing concerns, payment status, and discrepancies.
• Assist in monitoring outstanding payables and preparing accounts payable reports.
• Ensure proper filing and safekeeping of invoices, receipts, vouchers, and other financial documents.
• Assist in month-end closing activities and other accounting tasks as assigned.
• Ensure compliance with company policies, accounting procedures, and applicable tax documentation requirements.

Qualifications

• Graduate of a Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• Fresh graduates are welcome to apply.
• Basic knowledge of accounting principles, particularly accounts payable processes.
• Familiarity with Microsoft Excel and other Microsoft Office applications.
• Knowledge of accounting software or ERP systems is an advantage.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Ability to manage multiple tasks, meet deadlines, and maintain the confidentiality of financial information.
• Honest, analytical, and willing to learn.