Accounting Assistant

Key Responsibilities

1. Financial Transactions & Recording

• Assist in the preparation and processing of accounts payable and receivable
• Record daily financial transactions in the accounting system
• Prepare and process disbursement vouchers and check requests
• Monitor and update cash advances, reimbursements, and liquidation reports

2. Documentation & Filing

• Maintain accurate and organized filing of accounting documents (physical and digital)
• Ensure completeness of supporting documents (OR, invoices, DR, contracts)
• Assist in records archiving and retrieval when needed

3. Payroll & Expense Support

• Assist in payroll preparation (timekeeping validation, payroll inputs)
• Verify employee claims, reimbursements, and allowances
• Ensure proper documentation for all payroll-related transactions

4. Project Accounting Support (if applicable)

• Assist in monitoring project expenses and budget utilization
• Help track project-related disbursements and collections
• Support preparation of project cost reports

5. Government Compliance Support

• Assist in preparation of reports and documents for:

  • BIR filings
  • SSS, PhilHealth, and Pag-IBIG contributions

• Ensure timely submission of required documents

6. Reconciliation & Monitoring

• Assist in bank reconciliation
• Monitor outstanding payables and receivables
• Flag discrepancies or incomplete records to the Accounting Officer

7. General Administrative Support

• Coordinate with other departments for financial document requirements
• Assist in audit preparations (internal and external)
• Perform other accounting and administrative tasks as assigned