Accounting Assistant

About the role

We are seeking a detail-oriented Accounting Assistant to join our finance team. In this role, you will manage our end-to-end Accounts Receivable (client invoicing and collections) and Accounts Payable (vendor billing and disbursements) processes, ensuring accurate financial deliverables for our growing tech operations.

Key responsibilities

• Generate and issue accurate client invoices based on project milestones, software subscriptions, and time-and-materials contracts
• Monitor open receivables, send payment reminders, and follow up with clients to ensure timely collections
• Reconcile client accounts and process incoming payments (ACH, credit cards, wire transfers)
• Review, code, and enter vendor invoices and contractor expense reports into accounting software
• Process weekly/bi-weekly payment runs via check, ACH, or wire, ensuring proper approval workflows
• Communicate with vendors regarding payment status, statement reconciliations, and billing discrepancies
• Assist in month-end close activities by preparing AR/AP aging reports and account reconciliations
• Maintain clean, organized digital records for auditing and tax compliance
• Support the Senior Accountant with ad-hoc financial reporting and client/vendor deliverables

About you

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent experience)
• 1–3 years of hands-on experience in Accounts Receivable, Accounts Payable, or general bookkeeping
• Proficiency with Cloud Accounting platforms (e.g., QuickBooks Online, NetSuite, Xero) and Excel (VLOOKUPs, Pivot Tables) is a plus
• High attention to detail
• Strong communication skills for client/vendor outreach
• Ability to handle confidential financial data