Accounting assistant

We are looking for an Accounting Assistant to support administrative and fiscal operations for a non-profit organization in Madison, Wisconsin. This Long-term Contract position plays an important role in helping senior leadership stay organized while also assisting with accounting-related tasks and confidential administrative work. The ideal candidate is dependable, organized, and comfortable handling multiple priorities in a fast-paced office environment.

Responsibilities:

• Track daily attendance information based on employee call-ins and maintain accurate records.

• Enter financial data and journal entries into the accounting system as requested by the fiscal team.

• Prepare and process weekly bank deposits with accuracy and timeliness.

• Provide backup assistance for payroll activities, including monitoring payroll communications and resolving timesheet updates.

• Review and approve contract staff timesheets in agency portals and reconcile records with internal workforce data before completing weekly processing.

• Assist with monthly documentation and reporting needed to support contract compliance requirements.

• Draft clear correspondence for executive leadership while handling sensitive and confidential information appropriately.

• Coordinate meetings, travel arrangements, and general clerical support for senior leadership and administrative operations.

• Support records retention efforts through filing, archiving, and document organization while maintaining compliance with internal procedures.

• Contribute to continuous improvement efforts, adapt to updated technology and software tools, and attend onsite work and occasional business events as needed.

• At least 1 year of experience in data entry, administrative support, or a related office-based role.

• Familiarity with accounts payable, accounts receivable, bank reconciliations, and general accounting support tasks.

• Proficiency in Microsoft Excel and confidence working within financial or payroll-related systems.

• Strong organizational skills with the ability to manage multiple assignments and meet recurring deadlines.

• Experience coordinating schedules, meetings, or travel arrangements for staff or leadership teams.

• Ability to handle confidential information with professionalism and sound judgment.

• Clear written and verbal communication skills for preparing correspondence and interacting with internal teams.

• Must be able to work onsite in Madison, Wisconsin during the assigned shift and travel occasionally when required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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