The Accounting Assistant provides administrative and accounting support to the Accounting Department. This entry-level position assists with daily accounting functions, document management, data entry, and customer and vendor support. The ideal candidate is organized, detail-oriented, and eager to learn accounting processes within the construction industry.

Job Duties & Responsibilities

• Receive, review and process day-day invoices, purchase orders, check requests, and other related documentation. Ensuring completeness, compliance, budget, and contractual requirements.
• Process all customer payments, deposits, and routine banking transactions
• Process all credit card reconciliation and monthly statements
• Prepare and distribute monthly client statements
• Monitor and identify overdue invoices. Assist with reaching out to clients to collect outstanding payment and with providing documentation needed for payment.
• Request and process all bonding and city business requests.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements.
• Assist with issuing vendor, subcontractor checks and joint checks as required
• Provide administrative support to the accounting department and other departments as needed.
• Develop and maintain strong relationships with clients, vendors, and suppliers.
• Stay informed about both the construction industry and accounting practices.
• Other duties as assigned by supervisor.

Skills & Qualifications

• Proficient communication, interpersonal, analytical and organizational skills
• Must be proficient in MS Office Suite, specifically Outlook, Excel and Word
• Able to work independently with minimal supervision
• Perform complex and repetitive tasks
• Maintain a fast work pace and high-volume work load
• A positive and professional attitude and strong customer service skills

Essential Functions

• Be able to lift and carry up to 25lbs
• Maintain confidentiality with company records