Accounting Assistant

Job Summary
We are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic team. In this vital role, you will support the accounting department with a variety of clerical and administrative tasks, ensuring smooth financial operations and excellent customer service. Your energetic approach and organizational skills will help maintain accurate records, facilitate communication, and contribute to the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your accounting and office management skills within a professional setting.

Duties

• Manage data entry and maintain accurate financial records using QuickBooks accounting software
• Assist with bookkeeping tasks, including invoicing, billing, and expense tracking
• Support office management by organizing files, documents, and correspondence efficiently
• Handle front desk responsibilities such as greeting visitors, managing multi-line phone systems, and providing exceptional customer service
• Coordinate calendar management and appointment scheduling for team members and clients
• Perform clerical duties including proofreading documents, filing, and maintaining office supplies
• Provide customer support via phone and email, ensuring professional phone etiquette and timely responses
• Assist with medical or dental receptionist duties as needed, including patient check-in and appointment coordination
• Support personal assistant tasks such as calendar management and travel arrangements when required

Experience

• Previous office experience with a focus on administrative or clerical roles is highly preferred
• Proven experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar accounting software is essential for managing financial records
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent typing speed and computer literacy to handle data entry accurately
• Bilingual abilities are a plus to support diverse client needs
• Experience in customer service roles demonstrating professionalism and effective communication skills
• Knowledge of front desk operations, multi-line phone systems, and office management best practices is advantageous

Join us in creating a vibrant workplace where your organizational talents and positive attitude make a real difference! This role offers valuable experience in accounting support combined with comprehensive office management responsibilities. We are committed to fostering an inclusive environment where every team member can thrive professionally while delivering outstanding service to our clients.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person