Accounting Assistant

Omega Law Group is a prestigious law firm serving California and Texas. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: www.omegalaw.com.

Position Overview:

The Accounting Assistant is responsible for reviewing and processing high-volume financial transactions within Filevine while supporting the firm's accounting operations through accurate financial record maintenance, trust account administration, check processing, deposits, and disbursement support. This position works extensively within Filevine, ensuring financial information is entered accurately and consistently to support downstream accounting processes and integration with QuickBooks.

The Accounting Assistant serves as a primary resource for inquiries related to trust account deposits, check processing, payment status, and disbursement workflows.

Success in this role requires exceptional attention to detail, the ability to efficiently process a high volume of financial transactions, strong organizational skills, and the ability to independently prioritize work while meeting established deadlines.

Responsibilities:

• Review, process, and maintain high-volume financial transactions within Filevine and related accounting systems.
• Enter and maintain financial information within Filevine, Dropbox, SharePoint, and banking portals to support downstream accounting processes.
• Review and verify financial transactions for accuracy, completeness, and required approvals prior to processing payments and deposits.
• Process refund checks, assist with vendor payments, and support trust account transactions and related disbursement activities.
• Enter, verify, and reconcile deposits with Preferred Bank while supporting the firm's daily banking activities.
• Receive, verify, scan, organize, and distribute outgoing checks, ensuring supporting documentation is complete and uploaded to Filevine and Dropbox.
• Track outstanding and completed checks for each client file and maintain accurate physical and electronic check records.
• Maintain organized physical and electronic filing systems for accounting records and supporting documentation.
• Serve as a primary point of contact for internal and external inquiries regarding trust account deposits, payment status, outstanding checks, and disbursement activity.
• Research and resolve payment discrepancies, trust account questions, chargebacks, and other accounting-related inquiries.
• Develop, maintain, and update Standard Operating Procedures (SOPs) related to assigned accounting functions.
• Collaborate with the Accounting Department, Finance, Marketing, and other internal teams to support accurate financial operations and the successful integration of Filevine financial data into QuickBooks.
• Utilize Microsoft Excel to maintain financial records and perform data analysis as needed.
• Perform other accounting-related duties as assigned.

Qualifications:

• Exceptional attention to detail and commitment to accuracy.
• Ability to efficiently process a high volume of financial transactions while maintaining quality.
• Strong organizational and time management skills with the ability to independently prioritize competing responsibilities.
• Ability to work accurately under deadlines in a fast-paced environment.
• Strong records management skills, including maintaining physical and electronic filing systems.
• Proficiency Microsoft Excel, and other business software.
• Ability to develop, document, and maintain Standard Operating Procedures (SOPs).
• Strong written and verbal communication skills.
• Ability to communicate professionally with clients, vendors, financial institutions, and internal departments.
• Ability to research, troubleshoot, and independently resolve accounting-related issues.
• Ability to collaborate effectively across departments.
• Ability to maintain confidentiality while handling financial and client information.
• Proficiency in Filevine is a plus

Location: 5 Days onsite at 8800 Sunset Blvd West Hollywood 90069

Compensation:

$20 to $25 per hour

Comprehensive Benefits Package:

• Retirement Savings: 401(k) plan available
• Career Development: Opportunities for professional growth and advancement
• Comprehensive Insurance Coverage:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Life Insurance
• Paid Time Off
• Free onsite parking

We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth.