Accounting Assistant

Overall Responsibility

The Accounting Assistant is responsible for supporting the Finance and Accounting Department in maintaining accurate financial records, processing transactions, and ensuring timely reporting. He/She will handle day-to-day accounting operations including payables, receivables, expense monitoring, and coordination with internal departments and external partners such as suppliers and banks.

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Key Duties and Responsibilities

1. General Accounting

• Record and maintain daily financial transactions in the accounting system.
• Prepare journal entries, vouchers, and other accounting documents.
• Assist in monthly closing of books and preparation of financial statements.
• Ensure accuracy and completeness of all accounting records.

2. Accounts Payable

• Process supplier invoices, verify supporting documents, and ensure timely payments.
• Prepare check vouchers and coordinate with banks for fund disbursements.
• Maintain an updated record of payables and payment schedules.
• Reconcile supplier statements and resolve discrepancies.

3. Accounts Receivable

• Record sales invoices, official receipts, and collections from customers or distributors.
• Monitor outstanding receivables and prepare aging reports.
• Coordinate with the Sales and Marketing Department for collection follow-ups.

4. Expense and Cash Management

• Review and process expense reports, cash advances, and liquidations from employees.
• Ensure compliance with company policies and completeness of supporting documents.
• Assist in monitoring petty cash funds and reimbursements.

5. Tax and Compliance Support

• Assist in the preparation and filing of BIR returns and other government reports (e.g., VAT, withholding tax, income tax).
• Maintain organized documentation for audits and government inspections.
• Support external auditors during year-end audits.

6. Government Compliance and Permits

·         Monitoring of our Government Mandated Permits and Renewing them on time.

7. Coordination and Reporting

• Coordinate with suppliers, banks, and other departments on financial-related concerns.
• Prepare accounting reports and summaries as required by management.
• Perform other duties that may be assigned by the Finance Manager or SLI Head.

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Qualifications

• Education: Bachelor’s Degree in Accountancy, Accounting Technology, or related business course.

• Experience:

  • At least 1–2 years of experience in general accounting, preferably in a pharmaceutical, FMCG, or trading company.
  • Fresh graduates with strong accounting fundamentals may also be considered.

• Knowledge & Skills:

  • Basic knowledge of accounting principles and financial statements.
  • Proficient in MS Excel and accounting software (e.g., QuickBooks, Xero, or SAP).
  • Familiarity with BIR compliance and reporting is an advantage.
  • Strong analytical, organizational, and time-management skills.

• Personal Attributes:

  • Detail-oriented, trustworthy, and able to handle confidential information.
  • Can work efficiently under minimal supervision.
  • Has initiative and strong sense of responsibility.