Accounting Assistant

We are looking for an Accounting Assistant who will play an important role in managing the company’s day-to-day accounting and finance operations while gradually taking on greater responsibility and ownership.

The successful candidate will work closely with the Chief Accountant and management, gaining exposure to accounting operations, tax and government compliance, payroll, cash management, financial reporting, audit coordination, and process improvement.

Key Responsibilities:

1. Accounting & Bookkeeping

• Record, review, and maintain accurate accounting transactions and supporting schedules.
• Handle and monitor Accounts Payable and Accounts Receivable transactions and documentation.
• Prepare, organize, and review invoices, receipts, vouchers, and other accounting documents.
• Perform regular bank and account reconciliations and investigate discrepancies.
• Maintain and update books of accounts and accounting records.
• Assist in the preparation and review of monthly and year-end closing activities.
• Prepare accounting schedules and supporting documents for financial reporting.
• Assist in analyzing account balances and identifying unusual or outstanding transactions.
• Ensure accounting records are complete, accurate, properly supported, and properly filed.
• Assist in maintaining and improving accounting procedures and internal controls.

2. Government & Tax Compliance Support

• Prepare and maintain documentation and schedules required for BIR, SSS, PhilHealth, Pag-IBIG, and other government compliance requirements.
• Assist in preparing and reviewing tax and statutory filings under the direction of the Chief Accountant.
• Monitor compliance deadlines and ensure required documents are prepared on time.
• Maintain organized records of tax filings, statutory submissions, receipts, confirmations, and supporting documents.
• Support the preparation and maintenance of additional books of accounts arising from the company’s amended business purpose.
• Assist with BIR examinations, government inquiries, and documentation requests.
• Keep updated on relevant changes in Philippine accounting, taxation, and statutory requirements.

3. Financial Reporting & Month-End Closing

• Assist in preparing monthly financial reports and management schedules.
• Prepare account reconciliations and supporting schedules for financial statements.
• Assist with month-end and year-end closing procedures.
• Review transactions and account balances for completeness and accuracy.
• Assist in analyzing variances and significant changes in account balances.
• Maintain proper documentation and audit trails for financial reports.
• Work with the Chief Accountant to ensure financial information is accurate and submitted within required timelines.

4. Payroll

• Handle end-to-end payroll preparation and processing.
• Validate timekeeping, overtime, leaves, deductions, allowances, and other payroll inputs.
• Prepare payroll registers and supporting schedules.
• Calculate and monitor SSS, PhilHealth, Pag-IBIG, and other statutory deductions.
• Coordinate with HR and employees regarding payroll concerns.
• Maintain accurate and confidential payroll records.
• Reconcile payroll with accounting and payment records.

4. Payments & Cash Management

• Prepare payment requests, vouchers, and supporting documents.
• Process and monitor payments to vendors, employees, government agencies, and other obligations.
• Assist with cash advances, liquidations, and cash flow monitoring.

5. Audit & External Coordination

• Prepare documents and schedules requested for external audit.
• Assist in organizing supporting documents for audit and compliance requirements.
• Coordinate routine document requests and follow-ups with the External Auditor under the direction of the Chief Accountant.
• Help ensure Finance records are complete, accurate, and readily available.

6. Excel, Systems & Finance Process Improvement

• Use Microsoft Excel to prepare reconciliations, schedules, trackers, reports, and financial analyses.
• Develop and maintain templates that improve accuracy and reduce repetitive manual work.
• Identify opportunities to simplify, standardize, and improve accounting and Finance processes.
• Assist in implementing accounting software, ERP systems, reporting tools, and other Finance technology.
• Explore appropriate use of automation and AI tools to improve Finance efficiency.
• Maintain proper controls and review procedures when using technology or AI-generated outputs.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Management Accounting, or a related field.
• Approximately 2–3 years of relevant experience in accounting or finance. Although fresh graduates are welcome to apply.
• Solid understanding of accounting principles, bookkeeping, reconciliations, and financial transactions.
• Experience with Accounts Payable, Accounts Receivable, payroll support, payments, and month-end activities.
• Working knowledge of Philippine tax and statutory requirements.
• Good working knowledge of Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Good organizational and time-management skills.
• Ability to manage multiple deadlines and priorities.
• Ability to handle confidential financial information with professionalism and integrity.
• Strong willingness to learn and take on increasing responsibility.
• Good communication and coordination skills.

Preferred / Advantageous

• Experience with BIR, SSS, PhilHealth, and Pag-IBIG compliance.
• Experience assisting with tax filings and government compliance.
• Experience with external audits and auditor coordination.
• Experience using accounting software or ERP systems.
• Intermediate to advanced Excel skills, including SUMIFS, XLOOKUP/VLOOKUP, Pivot Tables, data analysis, and financial reporting.
• Experience preparing financial statements or management reports.
• Familiarity with Philippine accounting and taxation practices.
• Experience in process improvement, automation, or Finance systems implementation.
• Power BI or other reporting/data visualization experience.
• Basic automation skills.
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or similar AI software for research, data analysis, documentation, reporting, and process improvement.
• Ability to use AI tools responsibly while independently reviewing and validating outputs for accuracy, confidentiality, and appropriateness.

Key Competencies

• Accounting & Bookkeeping
• Financial Reporting
• Tax & Statutory Compliance
• Reconciliation & Analytical Skills
• Microsoft Excel
• Attention to Detail & Accuracy
• Organization & Documentation
• Confidentiality & Integrity
• Problem Solving
• Time Management
• Communication & Coordination
• Learning Agility
• Ownership & Accountability
• Process Improvement Mindset
• Technology & AI Adoption
• Teamwork
• Leadership Potential

Work Schedule

Work Arrangement: Hybrid

• Monday & Friday: Work from Home
• Tuesday–Thursday: Onsite
• Working Hours: 9:00 AM – 6:00 PM

Benefits

• Government benefits — SSS, PhilHealth, and Pag-IBIG/HDMF, with both employee and employer shares paid by the company
• ₱3,000 non-taxable benefit
• Employee monthly deductions are limited to applicable income tax and absences
• Company uniform
• Weekly Thursday dinner at various restaurants
• Coffee meetings at Starbucks
• Daily supply of fruits, coffee, and other refreshments
• Birthday cash gift
• Team-building activities
• Christmas party with groceries and cash gift
• Service awards with cash incentives
• Health card / medical insurance
• Vacation Leave and Sick Leave
• Up to 5 unused Vacation Leave days convertible to cash
• 13th Month Pay
• Annual merit increase
• Company performance bonus
• Retirement benefit
• Career development

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Clark Freeport Zone, Pampanga: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Clark Freeport Zone