Accounting Assistant

Company Overview

Bay City Mechanical, Inc. has been a leading provider of HVAC and mechanical contracting services throughout the Bay Area since 1991. Known for quality workmanship and technical expertise, we deliver complex mechanical projects and service solutions with a strong commitment to efficiency, reliability, and customer satisfaction.

Position Overview

Bay City Mechanical is seeking a motivated, organized, and detail-oriented Accounting Assistant to join our Service Division. This position will provide day-to-day accounting and administrative support, including accounts payable, accounts receivable, invoicing, data entry, recordkeeping, and general office functions.

This is an excellent opportunity for someone looking to strengthen their accounting experience while working in a fast-paced construction and HVAC service environment.

Responsibilities

• Perform accurate and timely entry of financial and accounting data.
• Assist with accounts payable and accounts receivable functions.
• Prepare and process customer invoices and assist with billing and collections.
• Review invoices and supporting documentation for accuracy and completeness.
• Process payments and maintain accurate transaction records.
• Maintain organized financial and administrative files for easy retrieval.
• Communicate professionally with customers, vendors, and internal team members.
• Assist with general office administration, filing, documentation, and other clerical duties.
• Support the Service Division with additional accounting and administrative tasks as needed.

Qualifications

• Previous experience with accounts payable, accounts receivable, accounting support, or administrative duties in a professional office environment.
• Strong data-entry skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with Vista by Viewpoint or other construction accounting/ERP software is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills and professional phone etiquette.
• Ability to work effectively both independently and as part of a team.
• Previous experience in the construction, HVAC, engineering, or service industry is a plus.

Join Our Team

Pay: $26.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person