Accounting Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Accounting Assistant to join our team. This position offers the opportunity to participate in a variety of accounting and administrative functions, including billing, accounts receivable, bank reconciliations, health insurance administration, and general support to the Accounting Department.

If you enjoy working with numbers, have a passion for financial operations, and are looking to grow professionally within an established company, we would like to hear from you.

Key Responsibilities

Accounting and Administration

• Prepare and follow up on project payment certifications.
• Perform monthly bank reconciliations for operating and payroll accounts.
• Maintain updated records related to platforms, system access, and financial documentation.
• Assist with audit preparation and organization of accounting records.
• Process B2B tax payments and perform other accounting-related duties as assigned.

Billing and Accounts Receivable

• Monitor and follow up on project certifications and invoicing activities.
• Maintain accurate and up-to-date accounts receivable records.
• Track collections and outstanding balances.
• Prepare and maintain Accounts Receivable Aging Reports.

Health Insurance Administration

• Coordinate enrollment and termination processes for employee health insurance plans.
• Review billing statements and applicable payroll deductions.
• Assist with annual health insurance renewal activities.

Records Management and Documentation

• Digitize, organize, and maintain financial documents and records.
• Manage electronic and physical filing systems.
• Ensure digital records are complete, accurate, and legible.

Qualifications

Education

• Bachelor's Degree in Business Administration with a concentration in Accounting.

Experience

• One (1) to three (3) years of experience in a similar accounting or administrative role.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Bilingual in English and Spanish, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Ability to manage multiple priorities in a fast-paced work setting.

Pay: $15.00 - $18.00 per hour

Work Location: In person