Accounting Assistant

Job Overview

We are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic construction team. In this vital role, you will support daily accounting operations, manage financial data entry, and assist with administrative tasks to ensure smooth financial workflows. Your enthusiasm and organizational skills will help maintain accurate records, facilitate effective communication, and contribute to the overall efficiency of our office environment. This paid position offers an excellent opportunity to develop your accounting and administrative expertise within a collaborative setting.

Duties

• Perform data entry of financial transactions using accounting software such as Foundation, ensuring accuracy and completeness
• Balance bank statements, credit card statements, and ledger accounts to resolve financial discrepancies
• Manage accounts payable and receivable processes, including invoice processing and payment issuance and tracking
• Input timecards, track hours, and assist with payroll processing and employee reimbursements
• Maintain organized filing systems for financial documents, receipts, and correspondence
• Support office management tasks like calendar management, scheduling appointments, and coordinating meetings
• Handle front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service
• Assist with preparing reports, spreadsheets, and documents using Microsoft Office tools such as Word and Excel
• Provide general clerical support including proofreading documents, managing emails, and maintaining office supplies

Qualifications

• Proven experience with office management, clerical duties, or administrative support in a professional setting
• 1-3 years of clerical accounting, bookkeeping, or general office experience
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry tasks
• Familiarity with Foundation or similar accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Exceptional phone etiquette and customer service skills for front desk interactions and client communication
• Demonstrated attention to detail in proofreading and document management
• Previous experience in office experience or as a personal assistant is advantageous
• Ability to handle multiple responsibilities simultaneously while maintaining productivity and accuracy

Education

• High school diploma or GED required; an Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person