Accounting Assistant

Black Swan is seeking a detail-oriented Accounting Assistant to support our finance team with day-to-day accounting operations. The Accounting Assistant will process accounts payable and receivable, reconcile bank statements, payroll, maintain accurate financial records, and assist with month-end closing. This role also involves preparing invoices, tracking expenses, entering data into accounting software, and helping with audits and reporting. The ideal candidate is organized, accurate with numbers, comfortable with Excel and accounting systems such as QuickBooks, and able to handle confidential information with professionalism.

Key Responsibilities:

• Process biweekly or semimonthly payroll accurately and on time using QuickBooks Payroll.
• Collect, review, and verify employee timesheets, overtime, PTO, and attendance records.
• Enter new hires, terminations, pay rate changes, and deduction updates into the payroll system.
• Calculate and verify wages, bonuses, commissions, and withholdings for taxes, benefits, and garnishments.
• Reconcile payroll reports to the general ledger and record payroll journal entries.
• Assist with payroll tax filings and deposits, including quarterly reports (Form 941) and year-end W-2s.
• Maintain confidential employee payroll records in compliance with federal and state regulations.
• Respond to employee questions about paychecks, deductions, and direct deposit.
• Process accounts payable, including entering vendor invoices, verifying approvals, and preparing payments.
• Manage accounts receivable by creating and sending customer invoices, recording payments, and following up on overdue accounts.
• Reconcile bank, credit card, and general ledger accounts on a regular basis.

Qualifications: Some college

Schedule: Monday-Friday 8-5pm

Pay: $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you ever worked for Black Swan Living Property Management before?
• Have you ever lived in Black Swan Living Property Management before?

Education:

• Associate (Preferred)

Work Location: In person