Accounting Assistant

DUTIES AND RESPONSIBILITIES

A. Daily Accounting Operations

1. Assist in recording daily financial transactions in the accounting system.
2. Prepare and maintain journal vouchers, payment vouchers, collection vouchers, and other accounting documents.
3. Verify the completeness and accuracy of supporting documents before processing transactions.
4. Ensure that all transactions are properly classified and recorded in the appropriate accounts.
5. Assist in maintaining the general ledger and subsidiary ledgers.
6. Organize and maintain accounting files and records for easy retrieval and audit purposes.

B. Accounts Payable

1. Receive and review supplier invoices, billing statements, purchase orders, delivery receipts, and other supporting documents.
2. Verify invoices against approved purchase orders and actual deliveries or services rendered.
3. Assist in preparing accounts payable schedules and monitoring outstanding obligations.
4. Coordinate with Purchasing, Treasury, and other concerned departments to resolve discrepancies in supplier billings.
5. Monitor payment due dates and provide timely updates regarding upcoming and overdue payables.
6. Ensure that payment requests are complete and properly approved before processing.

C. Accounts Receivable and Collections

1. Assist in recording customer payments, collections, and other receivable transactions.
2. Prepare and update accounts receivable schedules and subsidiary ledgers.
3. Monitor outstanding customer balances and assist in preparing aging reports.
4. Coordinate with Billing and Collection personnel regarding discrepancies, unposted payments, and overdue accounts.
5. Assist in reconciling customer accounts and preparing collection reports.
6. Ensure that collections are properly documented and accurately recorded.

D. Bank Reconciliation and Financial Records

1. Assist in preparing bank reconciliations and identifying discrepancies between bank statements and accounting records.
2. Verify the accuracy of deposits, withdrawals, transfers, and other bank transactions.
3. Assist in reconciling cash accounts, subsidiary ledgers, and other assigned balance sheet accounts.
4. Investigate discrepancies and coordinate with concerned personnel for timely resolution.
5. Maintain organized records of bank statements, deposit slips, check vouchers, and other financial documents.

E. Tax and Government Compliance Support

1. Assist in preparing supporting schedules and documents required for tax reporting.
2. Check the completeness of invoices and other documents required for tax compliance.
3. Assist in monitoring withholding tax certificates and other tax-related records.
4. Coordinate with the Tax Compliance Officer regarding missing documents and transaction discrepancies.
5. Ensure that accounting records are properly maintained to support tax filings and audits.

F. Payroll and Employee-Related Transactions

1. Assist in preparing accounting entries related to payroll, employee benefits, deductions, and other personnel costs, as assigned.
2. Verify payroll supporting documents and coordinate with HR regarding discrepancies.
3. Assist in recording employee cash advances, liquidations, reimbursements, and other employee-related transactions.
4. Maintain the confidentiality of payroll information and other sensitive financial records.

G. Reporting and Audit Support

1. Assist in preparing monthly accounting schedules and financial reports.
2. Provide supporting documents for internal and external audits.
3. Assist in the preparation of month-end and year-end closing schedules.
4. Monitor pending accounting documents and follow up with concerned departments.
5. Ensure that accounting records are complete, accurate, and readily available for review.
6. Perform other accounting-related duties assigned by the immediate supervisor.