Accounting Assistant

I. Job Summary

The Accounting Assistant supports the Accounting Department in recording financial transactions, checking documents, preparing reports, reconciling accounts, and maintaining accurate accounting records. The position ensures that financial documents are complete, transactions are properly recorded, and assigned accounting tasks are completed accurately and on time.

II. Duties and Responsibilities

A. Recording of Transactions

• Record daily financial transactions, including sales, collections, payments, expenses, and other disbursements.
• Prepare and encode journal entries and other accounting transactions as assigned.
• Ensure that transactions are recorded under the correct accounts and accounting periods.
• Check the accuracy of encoded amounts and transaction details before submission.

B. Document Verification and Filing

• Check invoices, receipts, vouchers, deposit slips, and other supporting documents for completeness and accuracy.
• Verify that transactions have the required approvals and supporting documents.
• Organize and maintain accounting files for easy retrieval and reference.
• Report missing documents, incorrect entries, and discrepancies to the immediate superior.

C. Reconciliation and Monitoring

• Assist in reconciling bank statements, cash records, sales reports, collections, and other accounts.
• Check branch reports against accounting records and supporting documents.
• Monitor outstanding advances, receivables, payables, and other assigned accounts.
• Follow up with concerned branches or departments regarding incomplete reports and unresolved discrepancies.
• Assist in checking inventory-related transactions, transfers, returns, and adjustments.

D. Report Preparation

• Prepare daily, weekly, and monthly accounting reports as assigned.
• Assist in preparing schedules for financial statements, expenses, accounts payable, and accounts receivable.
• Compile financial data and supporting documents needed for management reports and audits.
• Submit assigned reports within the prescribed deadlines.

E. Payments and Compliance Support

• Assist in preparing payment vouchers, check requests, fund transfers, and other payment documents.
• Help monitor due dates for supplier payments, bills, and other financial obligations.
• Assist in preparing tax-related documents and government reports under the supervision of authorized personnel.
• Maintain confidentiality of financial records and company information.

F. General Accounting Support

• Coordinate with branches and other departments regarding accounting requirements and discrepancies.
• Assist the Accounting Manager and other accounting personnel with month-end and year-end closing activities.
• Follow company accounting policies, procedures, and internal controls.
• Perform other related duties as assigned by the immediate superior.

III. Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, or a related field.
• Fresh graduates may apply; relevant accounting experience is an advantage.
• Basic knowledge of accounting principles, bookkeeping, and financial documentation.
• Proficient in Microsoft Excel and other office applications.
• Knowledge of accounting software is an advantage.
• Accurate in data entry, numerical computations, and document checking.
• Organized, detail-oriented, responsible, and willing to learn.
• Able to meet deadlines and work effectively with different departments.

IV. Key Performance Indicators (KPIs)

• Accuracy of encoded transactions and accounting records.
• Timeliness of report preparation and submission.
• Completeness and proper filing of supporting documents.
• Accuracy and timeliness of assigned reconciliations.
• Timely follow-up and resolution of accounting discrepancies.
• Compliance with company accounting procedures and internal controls.
• Productivity and quality of assigned accounting tasks.

Pay: From Php13,130.00 per month

Work Location: In person